Job Purpose
The Logistics and Facilities Manager is responsible for managing the organization's logistics, transportation, facilities, assets, maintenance, and support services. The role ensures that people, materials, equipment, and facilities are managed efficiently, safely, cost-effectively, and in accordance with organizational policies and standards.
The position requires strong leadership, commercial awareness, planning, negotiation, problem-solving, and supplier-management skills to ensure smooth and uninterrupted business operations.
Key Responsibilities
1. Logistics Management
Plan and coordinate transportation and logistics activities.
Manage the movement of goods, equipment, materials, and personnel.
Coordinate vehicle fleets, drivers, fuel consumption, maintenance, and utilization.
Monitor logistics costs and identify opportunities for cost reduction.
Ensure timely delivery of goods and services.
Develop efficient transportation and distribution processes.
Coordinate with suppliers, contractors, clearing agents, and logistics service providers.
2. Facilities Management
Oversee the day-to-day operation and maintenance of offices, warehouses, buildings, and other facilities.
Coordinate repairs, maintenance, cleaning, security, utilities, and other facility services.
Ensure facilities remain safe, functional, and fit for purpose.
Develop and implement preventive maintenance plans.
Monitor facility-related contracts and service-level agreements.
3. Supplier and Contractor Management
Identify, evaluate, and manage logistics and facilities suppliers.
Negotiate pricing, contracts, service levels, and payment terms.
Monitor supplier performance and resolve service issues.
Maintain strong relationships with key suppliers and contractors.
Support procurement activities related to logistics, facilities, equipment, and maintenance.
4. Budget and Cost Management
Prepare and manage logistics and facilities budgets.
Monitor expenditure against approved budgets.
Identify opportunities to reduce operating costs without compromising service quality.
Analyze logistics, fleet, maintenance, utilities, and facility-related costs.
Provide management with regular financial and operational reports.
5. Asset and Fleet Management
Maintain accurate records of company vehicles, equipment, buildings, furniture, and other assets.
Monitor asset utilization and condition.
Coordinate vehicle and equipment servicing and repairs.
Develop asset replacement and maintenance plans.
Reduce unnecessary downtime and improve asset productivity.
6. Health, Safety and Compliance
Ensure logistics and facilities activities comply with relevant laws, regulations, and organizational policies.
Promote workplace health and safety standards.
Conduct facility inspections and risk assessments.
Ensure emergency preparedness and business continuity measures are maintained.
Investigate and address operational risks and incidents.
7. Team Leadership
Lead, supervise, and develop logistics, facilities, drivers, maintenance, and support staff.
Set performance objectives and monitor employee performance.
Provide coaching, training, and development opportunities.
Promote accountability, teamwork, discipline, and continuous improvement.
8. Operational Improvement
Identify inefficiencies in logistics and facility operations.
Develop and implement improved processes and procedures.
Introduce technology and systems that improve visibility and efficiency.
Monitor key performance indicators and implement corrective actions.
Support organizational growth by ensuring operational infrastructure can scale with the business.