Line Accountant

Responsibilities

Financial Recording & Transaction Management

• Record daily financial transactions in line with approved accounting standards.
• Process invoices, receipts, payment vouchers, and petty cash transactions.
• Ensure all transactions are supported by complete and accurate documentation.
• Maintain up-to-date ledgers and journals, ensuring completeness and accuracy.

Banking & Reconciliation

• Prepare monthly bank, cash, and mobile money reconciliations.
• Track and reconcile advances and supplier accounts.
• Ensure timely follow-up and resolution of reconciliation variances.

Budgeting & Cost Control

• Support the preparation of departmental and project budgets.
• Track expenditure against budget lines and flag variances early.
• Provide cost analyses to guide procurement and operational decisions.
• Enforce financial controls to prevent overspending or misallocations.

Payroll & Statutory Compliance

• Assist with payroll processing and ensure timely payment of salaries.
• Prepare and remit statutory deductions, including PAYE, NSSF, SHIF, and AHL.
• Maintain updated payroll files, staff benefits, and deduction schedules.

Financial Reporting & Audit Support

• Prepare monthly, quarterly, and annual financial reports for management.
• Support internal and external audits by providing complete and verifiable financial documentation.
• Ensure reports meet donor, partner, and regulatory requirements.

Asset & Inventory Coordination

• Maintain updated asset registers and support periodic asset verification.
• Collaborate with procurement and store teams to track inventory movement and valuation.

Systems & Compliance

• Ensure adherence to internal financial policies and donor financial requirements.
• Maintain a high level of accuracy, transparency, and integrity in financial processes.
• Use the Odoo ERP system for financial entries, reconciliation, and reporting (training can be provided).

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or related field.
• CPA Section 2/3 and above. CPA(K) will be an added advantage.
• At least 4 years of hands-on accounting experience with community development projects in rural Kenya, preferably in NGOs or donor-funded projects.
• Proven experience with reconciliations, reporting, and financial controls.
• Proficiency in accounting software; knowledge of Odoo ERP is an added advantage.