Legal & Executive Affairs Associate (executive Assistant To The Executive Producer)

Role Overview

The Legal & Executive Affairs Associate will provide high-level administrative and operational support to the Executive Producer while taking responsibility for coordinating the company's routine legal documentawtion, contract administration, and HR processes.

The successful candidate will be expected to combine strong executive-assistance skills with legal drafting ability, sound commercial judgment, confidentiality, and excellent organisational skills.

This is a hands-on role suited to a qualified legal professional who enjoys working closely with business leadership in a fast-paced, creative environment.

Key Responsibilities

Executive and Administrative Support

• Manage the Executive Producer's calendar, appointments, meetings, and professional correspondence.
• Coordinate internal and external meetings with production teams, business partners, vendors, and other stakeholders.
• Prepare meeting agendas, take minutes, document decisions, and monitor action points.
• Draft professional correspondence, reports, presentations, and briefing documents.
• Manage confidential files, executive records, and important company documentation.
• Follow up with team members and external stakeholders on deadlines, approvals, and outstanding matters.
• Coordinate travel arrangements and executive logistics when required.
• Assist the Executive Producer in monitoring company priorities and ongoing projects.

Legal Affairs and Contract Drafting

• Draft, review, and administer routine commercial and operational agreements within the scope of the candidate's qualifications and professional authority.
• Prepare employment agreements, consultancy contracts, freelance production agreements, vendor contracts, confidentiality agreements, and other business documents.
• Prepare and coordinate participant appearance releases, consent forms, intellectual property assignments, and production-related agreements.
• Assist in preparing sponsorship, brand partnership, licensing, and distribution agreements.
• Identify potential contractual risks and escalate complex legal matters for appropriate review.
• Maintain an organised contract register, including execution dates, obligations, renewals, termination provisions, and deadlines.
• Coordinate contract negotiations, amendments, approvals, signatures, and filing.
• Liaise with external legal advisers and regulatory bodies when necessary.
• Support the protection and administration of the company's intellectual property and commercial rights.

Human Resources Administration

• Support recruitment processes, including job advertisements, interview scheduling, candidate communication, and reference checks.
• Prepare offer letters, employment documentation, onboarding materials, and staff contracts.
• Maintain accurate and confidential employee and contractor records.
• Assist in developing and implementing company HR policies, employee handbooks, and internal procedures.
• Coordinate leave administration, attendance records, probation reviews, and contract renewals.
• Support performance management processes by scheduling reviews and maintaining appropriate documentation.
• Assist with employee relations matters, workplace concerns, grievances, and disciplinary documentation.
• Support fair, confidential, and properly documented handling of sensitive HR issues, escalating matters requiring independent review.
• Work with management to encourage a professional, respectful, and compliant workplace.

Production and Business Support

• Support the administrative and legal requirements of the company's film, television, and digital media productions.
• Coordinate the preparation and execution of production-related contracts.
• Ensure that required agreements, contributor releases, and permissions are tracked before filming and distribution.
• Support administrative coordination with the Showrunner, Production Manager, and other production personnel.
• Assist with sponsorship correspondence, partnership documentation, and commercial follow-ups.
• Maintain confidentiality concerning unreleased productions, casting information, business negotiations, and company finances.

Essential Requirements

• Bachelor of Laws (LL.B.) from a recognised university.
• Admission to the Nigerian Bar, with current professional standing, is strongly preferred and will be required where the position involves independent legal advice or legal practice.
• Minimum of 2–5 years of relevant experience in legal administration, commercial contract drafting, executive support, corporate operations, or related functions.
• Demonstrable ability to draft clear and commercially practical agreements.
• Working knowledge of Nigerian employment practices and HR administration.
• Strong written and verbal communication skills.
• Excellent organisational, time-management, and multitasking abilities.
• High standards of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office, Google Workspace, and digital document-management tools.
• Ability to work independently, anticipate needs, and follow through on assignments.
• Good Business Development/Partnership skill will be a great plus.