A well-established organisation is looking for a reliable and well-organised Legal Administrator to support its legal department with FICA administration, client and investor onboarding, and contractual documentation. This is a junior position, well suited to someone with some administrative experience who enjoys structured work, follows instructions carefully and takes pride in accurate, consistent work.
Minimum Requirements:
Matric (Grade 12)
Minimum 1 - 2 years' administrative or office experience
Experience in a legal, compliance, financial services or property environment will be advantageous (FICA knowledge is not required - training will be provided)
Fluency in Afrikaans and English (spoken and written) is an inherent requirement of this position, as the role involves preparing, processing and explaining legal and FICA documentation for clients, investors and colleagues in both languages
Computer literate (Microsoft Office); experience capturing data on a CRM or ERP system (e.g. Odoo) will be advantageous
Strong work ethic, reliability and commitment
Excellent attention to detail and accuracy
Strong organisational and administrative skills
Able to follow instructions carefully and work well within a team
Key Responsibilities:
Maintain the legal department's Odoo administration, including FICA document uploads, FICA transaction number capturing, contact FICA approvals and updates, and FICA diary capturing
Link contacts to contracts and security documentation, and populate and update contractual bundles, securities and suspensive conditions throughout the life cycle of transactions
Attend to consultant and investor onboardings, including FICA requests, processing FICA documentation and compiling FICA CDD reports
Download and populate documents such as FICA Risk Assessments, FICA Declarations, Consultant MOAs, Investor T's and C's and pre-populated contractual documentation
Save pipeline FICA documentation to the correct folders using the correct naming conventions
Attend to FICA follow-up requests
Act as contingency for the FICA Compliance Officer
Compile and maintain the bond registration and bond cancellation report
As contingency to the Legal Advisor, draft signing instructions to clients and correspondents for electronic undersigning
Draft meeting agendas and minutes
Attend to in-office contractual undersigning with clients
Map contractual documentation for e-signatures
Perform general administrative duties related to the position as required