Avetium Consult is a Business Process Outsourcing and Technology solution company incorporated in Nigeria. Avetium Consult is what happens when top experts of top multinationals from diverse fields and similar values come together to deliver transformational solutions.
We are recruiting to fill the position below: Job Title: Legal Administrative & Operations Support Representative Location: Lagos Island, Lagos Employment Type: Full-time
Job description
We are looking to engage a competent individual who will serve as the Legal Administrative & Operations Support Officer, to provide administrative, coordination and operational support to the Legal function.
The role is suited to a highly organised, proactive and dependable administrator with excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Manage the Department’s calendar, meetings, appointments and action trackers.
Maintain and update the Department’s physical and electronic filing systems and ensure easy retrieval of documents.
Maintain and update the contracts register of contracts including execution, expiry, renewal and other key dates.
Maintain and update the litigation/dispute trackers including court dates, deadlines, external counsel updates and legal fees.
Track statutory, regulatory and other Department tasks, deadlines, filings and deliverables.
Support contract administration processes, including document circulation, execution tracking and record maintenance.
Assist with legal research, data gathering and preparation of routine reports, presentations and correspondence as assigned.
Coordinate engagements with external counsel, consultants and service providers, including processing and tracking invoices and supporting documentation.
Schedule and coordinate departmental meetings and maintain records of key action items where required.
Coordinate departmental events including retreats, workshops and other team activities including logistics and vendor management.
Assist with preparing presentations, reports and other materials required by the Head, Legal & Company Secretary.
Provide general administrative support to the members of the Department and assist with special projects as required.
Manage departmental calendars, meeting schedules and logistical arrangements.
Perform any other reasonable administrative or coordination duties assigned by the Head, Legal & Company Secretary from time to time.
Requirements
Education: Bachelor’s degree in Law, Business Administration, or a related field.
Experience: Minimum of 3 years’ experience in legal administration or a similar role.
Excellent organizational, communication and follow-up skills.
Ability to handle multiple tasks and prioritize effectively.
High level of discretion and ability to handle confidential information.
Proficient computer skills, including in the use of Microsoft Office applications, Document management systems, report writing and analysis.
Proactive, resourceful and able to work independently with minimal supervision.