Job Purpose
Job Purpose
The Principal Office Administrator is responsible for supporting Heads of Departments, Directorates and Office Managers by providing administrative support services and managing day-to-day office operations.
The role ensures efficient office administration, coordination of activities, records management and effective communication to support organizational objectives.Key Responsibilities
Key Responsibilities
Provide administrative and secretarial support to Heads of Departments and Directorates.
Coordinate office operations and administrative activities.
Manage correspondence, records and filing systems.
Coordinate meetings, appointments and departmental schedules.
Prepare reports, minutes and official documentation.
Maintain accurate office records and ensure easy retrieval of information.
Support communication and information flow within the department.
Manage office resources and ensure effective utilization of office facilities.
Provide customer service support to internal and external stakeholders.
Ensure adherence to office administration procedures and organizational policies.Qualifications and Skills RequiredApplicants must possess:
Qualifications and Skills Required
A Diploma in Secretarial Studies or an equivalent qualification from a recognized institution.
Proficiency in computer applications and office productivity software.ExperienceApplicants should possess:
Experience
A cumulative minimum of six (6) years of relevant work (adsbygoogle=window.adsbygoogle||[]).push({});experience.
At least three (3) years of experience at the level of Assistant Office Administrator II or in a comparable position.
Experience supporting office administration and management functions.Required Competencies
Required Competencies
Office administration and coordination skills.
Records and document management.
Secretarial and administrative support expertise.
Strong organizational and planning abilities.
Excellent communication and interpersonal skills.
Time management and multitasking capabilities.
Customer service orientation.
Attention to detail and confidentiality.