Job Purpose
Job Purpose
Support the effective implementation of logistics and supply chain operations for the Integrated Community Nutrition Management Programme (ICNMP), ensuring efficient, accountable, and timely movement, storage, distribution, and tracking of nutrition commodities, including Ready-to-Use Therapeutic Food (RUTF) and Ready-to-Use Supplementary Food (RUSF).
Support end-to-end commodity visibility from regional warehouses through distribution points and last-mile delivery to the final end user.
Support procurement processes, warehouse and inventory management, QR-code tracking, transport and fleet coordination, asset management, logistics compliance, stakeholder capacity building, and routine reporting.
Reports directly to the Procurement & Logistics Officer.Duties and ResponsibilitiesNutrition Commodity Tracking and Distribution Management
Duties and Responsibilities
Nutrition Commodity Tracking and Distribution Management
Monitor and track the movement of nutrition commodities (RUTF, RUSF, and other programme supplies) from regional/district warehouses through last-mile distribution points to intended end users.
Maintain visibility of commodity movements, stock balances, dispatches, receipts, and deliveries across all programme distribution levels.
Verify commodity quantities dispatched, received, and distributed, ensuring proper documentation and reconciliation at each stage.
Coordinate with implementing partners, warehouse personnel, health facilities, and community-level stakeholders to ensure timely and accurate commodity distribution.
Follow up on delayed deliveries, discrepancies, losses, damages, and other distribution challenges, escalating issues to the Procurement & Logistics Officer.
Support distribution planning to ensure commodities reach designated facilities and beneficiaries on time.QR-Code Tracking and Digital Supply Chain Monitoring
QR-Code Tracking and Digital Supply Chain Monitoring
Ensure QR-code scanning is consistently conducted at designated commodity movement points, including warehouse receipt, dispatch, regional/district receipt, onward distribution, and last-mile delivery.
Verify that QR codes are correctly assigned to commodity cartons, boxes, or pallets and remain readable throughout the distribution process.
Monitor the completeness and accuracy of digital tracking records on the programme's designated tracking platform.
Follow up on missing scans, incomplete records, duplicate entries, and discrepancies in commodity movement data.
Support stakeholders in using QR-code scanning devices and digital tracking systems.
Generate and maintain commodity movement reports to support real-time supply chain visibility and accountability.Warehouse and Inventory Management
Warehouse and Inventory Management
Support effective warehousing and inventory management practices at regional/district warehouses, health facilities, and other designated storage locations.
Conduct routine stock monitoring and physical stock verification to establish accurate inventory balances.
Ensure proper implementation of stock management procedures, including First Expiry, First Out (FEFO), stock rotation, bin cards, stock cards, and inventory registers.
Monitor storage conditions and compliance with nutrition commodity handling, stacking, hygiene, safety, and storage requirements.
Support regular reconciliation of physical stock against inventory management systems and warehouse records.
Identify and report near-expiry, expired, damaged, slow-moving, and at-risk stocks.
Support warehouse capacity assessments and monitor the readiness of storage facilities to receive and manage nutrition commodities.Capacity Building and Technical Support
Capacity Building and Technical Support
Support the training and capacity building of implementing partners, warehouse personnel, health facility staff, and other relevant stakeholders in warehouse operations and inventory management.
Provide practical guidance on commodity receiving, inspection, documentation, storage, stock control, FEFO, stock reconciliation, and reporting.
Train relevant stakeholders on QR-code scanning procedures and digital commodity tracking requirements.
Conduct supportive supervision and follow-up visits to assess compliance with established logistics and supply chain procedures.
Identify operational capacity gaps and recommend appropriate corrective actions to the Procurement & Logistics Officer.Procurement and Compliance Support
Procurement and Compliance Support
Support procurement activities in accordance with approved programme procurement plans, organizational policies, and donor requirements.
Assist in the preparation of procurement requests, specifications, purchase requisitions, purchase (adsbygoogle=window.adsbygoogle||[]).push({});order documentation, and procurement tracking records.
Follow up on procurement processes, supplier deliveries, and outstanding orders.
Support verification of goods and services received against approved specifications, purchase orders, and delivery documentation.
Maintain organized procurement and logistics documentation for audit and compliance purposes.
Ensure that procurement and logistics transactions are properly documented, authorized, and filed.
Support compliance monitoring in relation to procurement procedures, donor regulations, and organizational policies.Transport, Fleet, and Distribution Coordination
Transport, Fleet, and Distribution Coordination
Support coordination of transportation arrangements for nutrition commodity distribution from regional warehouses to designated delivery points.
Assist in vehicle scheduling, transport planning, and coordination with transporters, implementing partners, and programme teams.
Monitor vehicle and transport utilization, delivery schedules, and distribution timelines.
Ensure availability and completeness of transport documentation, including waybills, delivery notes, trip records, and proof of delivery.
Support monitoring of vehicle maintenance, fuel consumption, vehicle logs, and fleet utilization records.
Follow up on transportation delays, delivery challenges, and other operational constraints.
Promote safe, efficient, and cost-effective transportation of nutrition commodities.Logistics Monitoring, Data Management, and Reporting
Logistics Monitoring, Data Management, and Reporting
Maintain accurate and up-to-date logistics records, databases, and tracking tools.
Compile routine reports on commodity movements, stock balances, distribution performance, QR-code scanning compliance, and warehouse inventory status.
Support preparation of weekly and monthly logistics and supply chain reports.
Monitor key logistics performance indicators, including stock availability, stock losses, delivery timelines, inventory accuracy, and distribution coverage.
Identify supply chain bottlenecks and emerging operational risks and report them to the Procurement & Logistics Officer.
Provide timely and accurate logistics information to support programme planning, management decisions, and donor reporting.
Maintain proper filing and retrieval of logistics and distribution documentation.Coordination and Stakeholder Engagement
Coordination and Stakeholder Engagement
Maintain effective working relationships with implementing partners, government health facilities, warehouse personnel, transporters, and community-level stakeholders.
Coordinate with programme and nutrition teams to align commodity distribution with programme implementation requirements.
Participate in field visits, warehouse assessments, and distribution monitoring activities.
Communicate operational challenges and recommend practical improvements to strengthen supply chain efficiency and accountability.Other Duties
Other Duties
Perform additional procurement and logistics responsibilities as assigned by the Procurement & Logistics Officer.Required Experience and Technical Competencies
Required Experience and Technical Competencies
Diploma or Bachelor's degree in Logistics and Supply Chain Management, Procurement, Business Administration, or a related field.
At least 2–3 years of relevant experience in logistics, procurement, warehousing, inventory management, or distribution, preferably within an NGO, humanitarian, or public health programme.
Experience in managing or monitoring health, nutrition, or other programme commodities is an added advantage.
Practical knowledge of warehouse operations, stock management, inventory control, and distribution processes.
Experience with digital inventory management systems, QR-code tracking, barcode scanning, or other logistics information systems is an advantage.
Knowledge of procurement procedures, compliance requirements, and donor-funded programme operations.