Invoicing Coordinator

ROLE OVERVIEW:

• Manage daily invoicing and sales administration, ensuring accurate processing, stock control, reconciliations and efficient resolution of invoice and delivery queries.

Minimum requirements:

• Matric with an exceptional Mathematics %.
• 3 - 4 years' experience in invoicing, sales administration or a similar finance environment.
• Hands-on experience with Sage 200 / Pastel Evolution.
• Proficient in Microsoft 365.
• Fluent in spoken and written Afrikaans and English.
• Excellent numerical accuracy and attention to detail.
• Experience with high-volume transaction processing.
• Strong stock and batch-code awareness.
• Ability to work efficiently under pressure and meet daily deadlines.

Duties and responsibilities:

• Process up to 100 invoices per day, ensuring accuracy of orders, pricing, quantities, customer details and daily sales order controls.
• Investigate stock discrepancies and incorrect or missing batch codes with the Warehouse team before invoicing.
• Coordinate warehouse invoice sign-offs, drivers' sheets, petrol and toll records, proof of deliveries, missing signatures and redeliveries.
• Complete café sales reconciliations and maintain daily beverage records.
• Prepare supporting documentation for credit notes, update credit-note registers and reconcile product recalls.
• Resolve invoice and delivery queries efficiently.
• Maintain complete and accurate invoicing and administration records.
• Liaise with the Bookkeeper and Debtors Clerk regarding payment status.
• Maintain professional standards and adhere to financial and stock control procedures.
• Take ownership of queries and discrepancies, ensuring that issues are investigated and resolved rather than simply passed on.