KEY WORK OUTPUTS & ACCOUNTABILITIES:
Maintaining and Updating Inventory Records
- Keep accurate and up-to-date records of all inventory transactions and movements.
- Update inventory databases with new stock arrivals including Import and Local stock, stock movements.
- Tracking & recording physical stock transfers, issue-outs and distribution stock according to forecasts.
- Highlighting and record-keeping on received stock variances.
Counting Materials, Equipment, Merchandise, or Supplies in Stock
- Conduct regular physical inventory counts and ensure that physical stock levels match system records on Business Central.
- Perform spot checks and full inventory counts as scheduled.
- Analysing stock count variances if any, and conducting recounts.
- Reconciling stock variances with inter-branch teams to resolve inter-branch stock variances and processing transfers where necessary.
Reporting Discrepancies Between Physical Counts and Computer Records
- Investigate and report any discrepancies between physical counts and inventory records on Business Central.
- Work with relevant branches to resolve discrepancies and adjust records as needed.
Distributing or Stocking Merchandise
- Manage the distribution of merchandise to various branches or locations as required.
- Ensure that stock is appropriately stocked, arranged, and stored according to best practices (5S Methodology).
- Picking and packing of outgoing stock shipments.
- Liaising with transport companies to make shipping arrangements to branches.
- Following up with transport companies on delivery status.
- Sending delivery updates and tracking information to the branches.
Receiving and Inventorying Stock
- Receive incoming shipments, verify the accuracy of order quantities, and inspect goods for damage.
- Update inventory records to reflect new stock and ensure all products are properly logged Business Central.
Liaising with Branches on Stock Requirements
- Communicate with branch managers to understand and manage their stock requirements.
- Liaise with branch administrators, supervisors and inventory controllers on stock requirements.
- Coordinate with branches to ensure timely delivery of merchandise and resolve any stock-related issues.
- Fielding sales team's stock requests and making sure that they send stock requests through their respective branches.
Upkeep of Stock Forecasting and Planning
- Join and give insights into regional forecasting meetings and ExCo forecasting meetings.
- Isolating forecast stock in line with approved forecasts.
- Monitor inventory levels and forecast future stock needs based on historical data and sales trends.
- Develop and implement inventory plans to ensure that stock levels meet demand without overstocking.
- Operate a Forklift as and when required at the SSC.
- Assist Initial and Pest Control branches with offloading incoming stock by forklift.
- Perform other inventory-related tasks and support the team as requested by the supervisor or manager.
- Assist in the development and implementation of inventory control policies and procedures.
- Strong attention to detail and accuracy in record-keeping.
- Good planning and organizational skills.
- Ability to prepare correct and effective reports.
- Auditing skills & ability to work effectively with various departments and branches.
- Good interpersonal skills and communication skills at all levels.
- Strong customer service skills.
- Ability to develop and implement standard operating procedures.
- Ability to work in a dynamic environment with little supervision.
- Computer literate in Microsoft Office Suite (Word, Excel, Outlook).
- Strong analytical and problem-solving skills.
- Excellent organizational and time management skills.
QUALIFICATIONS & EXPERIENCE:
- Minimum of a National Diploma or equivalent required.
- Associate's or Bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred.
- Permit to operate a Forklift.