- To maintain inventory accuracy and availability while coordinating day-to-day production activities, including stitching, tailoring and fabric-related work assigned to the team. The role is responsible for stock control, production output, material usage, quality monitoring, team coordination and reliable records to support operational requirements.
Inventory Control & Stock Accuracy
- Maintain accurate physical and system stock records and investigate discrepancies promptly.
- Ensure stock is properly received, identified, labelled, stored and assigned to the correct bin or location.
- Monitor stock levels and fast- and slow-moving items to support availability and minimize excess or obsolete stock.
- Apply FIFO or other approved stock rotation procedures where applicable.
- Maintain records of stock movements, adjustments and transfers, ensuring required approvals are obtained.
Stocktaking & Inventory Reporting
- Conduct or coordinate routine cycle counts and periodic stock takes in line with the approved schedule.
- Reconcile physical counts against system records, document variances and escalate unresolved discrepancies.
- Prepare reports on stock accuracy, shortages, excess stock, slow-moving items and inventory risks.
- Ensure inventory areas are organized, clearly labelled and maintained to support efficient stock identification and retrieval.
Production Planning & Team Coordination
- Allocate daily production tasks to Stitchers and the General Worker based on approved priorities and workload.
- Communicate production quantities, quality expectations and completion deadlines to team members.
- Monitor progress against production plans, job cards, specifications and required completion dates.
- Coordinate production priorities with the Head of Warehouse and Logistics and Admin / Order Fulfilment Officer.
- Monitor attendance, productivity and adherence to work procedures; escalate performance or resourcing concerns through the appropriate channel.
Stitching, Tailoring & Production Output
- Coordinate stitching, tailoring and fabric-related work assigned to the team in line with approved requirements.
- Monitor completed quantities, work in progress and pending jobs, and maintain accurate production records.
- Identify workflow bottlenecks, equipment issues or material constraints and escalate them promptly.
- Ensure completed production is identified and handed over for inspection, storage or order fulfilment as appropriate.
- Report output variances and reasons for delays against the production plan.
Quality Control & Non-Conformance
- Ensure production follows approved designs, measurements, samples, specifications and quality standards.
- Inspect work at appropriate stages and ensure defects are identified, recorded and corrected.
- Monitor rework, rejects and recurring quality issues and coordinate corrective actions.
- Identify and separate non-conforming materials or finished items pending assessment or an approved decision.
- Coordinate with the Receiving & QC Officer where quality issues or material concerns require joint review.
Materials, Re-ordering & Waste Control
- Monitor fabric, accessories and other production material requirements and alert the responsible person when stock approaches reorder levels.
- Coordinate with procurement or management on shortages, lead times and urgent material requirements.
- Monitor material consumption against production requirements and approved usage standards where available.
- Record and report wastage, rework, material variances and avoidable production losses.
- Do not commit purchases or supplier orders outside delegated authority.
Damaged Goods, Returns & Stock Issues
- Identify, record and report damaged, defective, returned or non-conforming stock and production output.
- Ensure affected items are labelled and kept separate until assessed or dispositioned.
- Coordinate approved repairs, rework, replacement or return actions and maintain supporting records.
- Investigate recurring stock or production issues and recommend practical preventive measures.
Documentation, Safety & Continuous Improvement
- Record stock movements, production output, material usage, defects and wastage accurately and on time.
- Prepare routine reports covering stock accuracy, production output, material usage, quality and inventory risks.
- Ensure team members follow applicable safety, housekeeping and equipment-handling procedures.
- Provide clear instructions, coaching and on-the-job guidance to team members.
- Identify opportunities to improve stock control, workflow, productivity and material utilisation, and carry out other related duties within the scope of the role as assigned.
- A certificate or diploma in Supply Chain Management, Stores and Inventory Management, Logistics, Procurement, Production Management or a related field.
- At least 2 - 3 years of experience in inventory control, stores operations, production coordination or a related operational role.
- Experience coordinating a team in a stitching, tailoring, garment, textile or fabric production environment is an advantage.