Job Summary
Job Summary
The Principal Administration Officer is responsible for overseeing administration services, facilities management, office accommodation, outsourced support services and office asset management to ensure efficient organizational operations.
The role provides leadership in administrative functions, supervises administrative staff and coordinates service providers to maintain a safe, functional and productive work environment.Key ResponsibilitiesFacilities and Office Management
Key Responsibilities
Oversee maintenance of office equipment, fixtures and furniture.
Direct and plan essential office support services including reception, security, transport, office accommodation, meeting room allocation, building maintenance, cleaning, catering and waste disposal.
Oversee allocation of office accommodation and workspace for staff.
Coordinate maintenance of office and housing inventories.Contract and Service Provider Management
Monitor service level agreements and performance of outsourced service providers and contractors.
Ensure contracted services meet established standards and organizational requirements.
Recommend actions to improve service delivery where necessary.Asset and Inventory Management
Facilitate collection of departmental requirements for furniture and equipment.
Coordinate acquisition and allocation of furniture and office equipment.
Maintain and update furniture and office equipment inventories.
Ensure proper utilization and accountability of administrative assets.Insurance Portfolio Management
Supervise the Authority's insurance portfolio, including assets and motor vehicles.
Ensure adequate insurance coverage is maintained throughout the year.
Coordinate timely renewal of insurance policies and related documentation.Staff Supervision and Performance Management
Allocate duties and supervise administration staff to ensure achievement of planned targets.
Conduct staff performance appraisals and provide coaching and mentorship.
Promote accountability, teamwork and high performance within (adsbygoogle=window.adsbygoogle||[]).push({});the administration function.Reporting and Compliance
Generate administrative reports on repairs, maintenance and facilities management activities.
Monitor compliance with administrative policies, procedures and operational standards.
Support continuous improvement of administration systems and processes.QualificationsApplicants should possess:
Qualifications
A Bachelor's Degree in Public Administration, Business Administration, Social Sciences or an equivalent qualification from a recognized institution.Additional Requirements
Additional Requirements
Membership to a relevant professional body and in good standing where applicable.
A Management Course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.Experience
Experience
At least six (6) years of cumulative relevant work experience.
At least three (3) years of experience at the level of Senior Administration Officer or in a comparable position.Required Competencies
Required Competencies
Communication skills.
Interpersonal skills.
Analytical skills.
Report writing skills.
Presentation skills.
Mentoring, coaching and leadership skills.
Conflict management skills.