Human Resources Officer

Summary

• We are seeking an organised and experienced Human Resources Officer to manage daily HR activities for our factory and workshop operations.
• The successful candidate will coordinate recruitment, maintain employee records, monitor employment contracts and leave, and serve as a point of contact for employee matters.

Key Responsibilities

• Prepare employment contracts, appointment letters, and other HR documents in line with approved company terms.
• Track contract expiry dates, probation periods, renewals, and confirmation deadlines, and obtain management decisions on time.
• Maintain complete and up-to-date employee files, including identification documents, qualifications, contracts, and employment records.
• Coordinate recruitment for approved vacancies, including advertising, sourcing candidates, screening CVs, scheduling interviews, and checking references.
• Organise onboarding and induction, ensuring new employees understand their duties, reporting lines, company policies, and workplace rules.
• Monitor attendance, lateness, absences, overtime, and leave records in coordination with department supervisors.
• Process leave requests through the appropriate approval channels and maintain accurate leave balances.
• Prepare and verify monthly attendance and employee information required for payroll, including approved overtime, absences, and staff changes.
• Respond to employee questions and concerns, assist in resolving workplace issues, and escalate matters requiring management attention.
• Support disciplinary and grievance procedures, maintain accurate records, and prepare correspondence following management approval.
• Coordinate performance reviews and monitor probation assessments with department managers.
• Identify training needs and organise approved employee training.
• Maintain accurate employee information in the company's HR/ERP system and prepare regular HR reports.
• Coordinate resignations, handovers, exit interviews, and clearance procedures, including the return of company property.
• Support compliance with applicable Nigerian employment requirements and company policies.
• Handle employee information confidentially and promote fair, consistent communication across the workforce.

Requirements

• Bachelor's Degree or HND in Human Resource Management, Business Administration, Industrial Relations, or a related discipline.
• Minimum 5 years of relevant HR experience, preferably in a factory, workshop, construction, or industrial environment.
• Practical experience in recruitment, employment contract administration, leave management, attendance monitoring, and employee relations.
• Good knowledge of Nigerian employment practices and applicable labour requirements.
• Strong computer skills and proficiency in Microsoft Office, particularly Excel and Word.
• Experience using HR software or ERP systems; familiarity with Odoo is an advantage.
• Ability to maintain accurate records, monitor deadlines, and manage several HR tasks efficiently.
• Strong communication, interpersonal, and problem-solving skills.
• Ability to handle employee concerns professionally and maintain confidentiality.
• A reliable, organised, fair, and accountable approach to work.
• CIPM certification or other relevant professional qualifications are an advantage.

Note: Applicants should clearly describe their relevant HR experience, industries worked in, and HR/ERP systems they have used.