- Reporting to the Human Resource Officer, the Human Resource Assistant will support the day-to-day administration of HR functions, including employee records management, HRIS administration, recruitment and onboarding, employee relations, performance management, payroll support, training coordination, and HR reporting.
- The successful candidate must have previous working experience in the garment industry, specifically within a company operating in an Export Processing Zone (EPZ).
- The role requires a professional with strong organizational skills, attention to detail, confidentiality, and a good understanding of Kenyan labour laws and HR practices.
Key Duties & Responsibilities
HR Administration & HRIS Support
- Maintain accurate and up-to-date employee records in both physical and electronic formats.
- Support HRIS administration, including employee data entry and profile updates.
- Track and update employee leave records, including annual leave, sick leave, and other absences.
- Prepare HR-related letters, employment contracts, and other documentation as required.
- Assist in preparing job advertisements, screening applications, and shortlisting candidates.
- Coordinate recruitment activities and support the onboarding of new employees.
- Prepare offer letters, induction schedules, and orientation documentation.
- Maintain accurate candidate databases and recruitment records.
Employee Relations & Communication
- Respond to basic employee inquiries regarding HR policies, leave, benefits, and procedures.
- Support the Human Resource Officer in handling employee grievances and welfare matters.
- Assist in organizing employee engagement activities and initiatives that promote a positive workplace culture.
Performance Management Support
- Assist in coordinating employee performance appraisals.
- Collect, organize, and maintain performance appraisal records.
- Monitor performance review timelines and support compliance with established procedures.
Payroll & Benefits Administration
- Collect and verify employee attendance, overtime, and leave information for payroll processing.
- Coordinate with the Human Resource Officer and Finance Department to support accurate and timely payroll processing.
- Assist in administering employee benefits and maintaining benefits records.
- Support the identification of employee training needs through feedback from employees and managers.
- Maintain accurate employee training records and certification databases.
- Assist in coordinating employee training and development activities.
HR Compliance & Policy Support
- Support compliance with company HR policies, procedures, and applicable Kenyan labour laws.
- Assist in updating HR policy documents and employee handbooks.
- Maintain strict confidentiality of employee information and HR records.
- Support proper documentation and adherence to established HR procedures.
- Assist in preparing HR reports covering recruitment, employee turnover, attendance, leave, training, and other HR metrics.
- Maintain accurate HR data and provide regular updates to the Human Resource Officer.
- Support the monitoring of HR performance indicators and departmental reporting requirements.
Qualifications & Experience
- Diploma in Human Resource Management.
- At least 1 - 2 years' experience in Human Resources operations or administrative support.
- Must have previous working experience in the garment industry within an Export Processing Zone (EPZ).
- Basic knowledge and understanding of Kenyan labour laws and HR best practices.
- Experience using Human Resource Information Systems (HRIS) or similar systems will be an added advantage.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Key Skills & Competencies
- Strong organizational and administrative skills.
- Excellent interpersonal and communication abilities.
- High level of confidentiality, professionalism, and integrity.
- Strong attention to detail and accuracy in handling employee records and data.
- Good understanding of HR documentation, employee records management, and administrative procedures.
- Ability to multitask and work effectively in a fast-paced garment manufacturing environment.
- Good time-management and coordination skills.
- Strong teamwork and a positive, proactive attitude.
- Ability to work independently with minimal supervision.
- Good analytical and reporting skills.