Hr Job Analyst

SERVICE DIMENSIONS:

• To provide analytical and administrative support for organization design, job evaluation, position management, employee data management, and performance management activities by ensuring the accuracy of organizational and workforce data, coordinating IGG issuance, maintaining job and position records, and delivering timely HR reporting and insights.

Key responsibilities:

The incumbent is required to:

Know, respect and ensure compliance with the Company's Code of Conduct.

• Organization Design & Position Management
• Maintain organizational structures, organization charts, and position inventories in HR systems, ensuring accuracy and alignment with approved structures.
• Support organizational changes, restructuring initiatives, and workforce optimization activities.
• HR Analytics, Reporting & Workforce Insights
• Produce regular and ad hoc reports on headcount, organizational structures, position movements, manpower trends, and other workforce metrics.
• Analyze workforce data and provide insights to support workforce planning, management decision-making, and HR initiatives.
• HR Campaigns & Workforce Support
• Support the planning, administration, and reporting of key HR campaigns, including performance appraisals, merit increases, promotions, headcount exercises, and workforce reviews.
• Track campaign progress, monitor completion rates, and ensure organizational and workforce data remains accurate and up to date.

HR Systems & Workforce Coordination

• Work closely with Manpower Coordinators and the Business Systems & Processes (HRIS) team to maintain accurate organizational, position, and workforce data.
• Support the maintenance and continuous improvement of HR systems, processes, and reporting tools related to organization and position management.
• Employee & Position Data Administration
• Coordinate the creation and issuance of IGG numbers and maintain accurate employee and position records in HR systems.
• Liaise with Manpower Coordinators to ensure all required approvals, documentation, and process requirements are completed prior to the issuance of IGG numbers.
• Governance & Compliance
• Maintain accurate, audit-ready records for organization design, job evaluation, position management, and related HR activities.
• Ensure compliance with company policies, procedures, approval processes, and established organizational controls

Stakeholder Support

• Provide guidance to employees, managers, and HR stakeholders on organization structure, position management, and job documentation processes.
• Support HR projects, organizational reviews, and other people-related initiatives as required.

CONTEXT AND ENVIRONMENT:

• Internal HR contacts (HR Business Partners (HRBPs), Manpower Coordinators, Business Systems & Processes (HRIS) team, Recruitment & Mobility team) Departmental managers and heads of divisions.
• Provide impact (additional value or loss of value) occasioned by this position.
• The position requires the ability to clearly transmit and clarify information.

ACCOUNTABILITIES:

• Workforce Analytics & Reporting
• Organisation Design & Position Governance
• HR Campaigns & Operational Support
• Data Management, Compliance & Stakeholder Services

QUALIFICATIONS / EXPERIENCE REQUIRED

• Bachelor's or equivalent level with miinimum 5 years of relevant experience in HR, HR Analytics, or a related analytical role.
• Experience working with HR information systems and reporting tools.
• Exposure to organization design, or workforce planning processes is desirable.
• HR analytics and reporting. Advanced Microsoft Excel. Data analysis and interpretation.
• Knowledge of HR systems, such as HR4U, OrgPlus, etc.
• Power BI or other reporting tools are also an edge.