The Human Resources and Administration Assistant will co-ordinate day to day operations and provide technical expertise in the following functional areas: HR Planning, Recruitment, Induction and Onboarding, Performance Management, Learning and Development, Total Rewards, Payroll administration, HR Compliance, Organizational Development, Staff Welfare and Employee Relations.
- Assist in updating and maintaining HR records, including headcount, recruitment data, and performance metrics
- Keep organizational charts updated and accurate
- Ensure HR databases reflect current staff details
Recruitment and Onboarding
- Support recruitment activities by posting job advertisements, scheduling interviews, and conducting reference checks
- Assist in preparing onboarding schedules and conducting orientation sessions for new employees
- Help ensure new hires are introduced to company policies and procedures
- Provide payroll administrators with necessary updates related to employee changes
- Assist employees with payroll or benefits-related queries
- Support the administration of benefits programs such as medical insurance and pensions
- Monitor and update employee attendance records and address any discrepancies
- Help with recording performance data and supporting the performance appraisal process
- Assist in coordinating performance improvement plans when needed
- Act as a point of contact for basic employee inquiries and escalate issues as necessary
- Help organize events and activities to promote a positive work culture
- Assist with travel arrangements, including visas and accommodations, for staff and visitors
- Prepare employee documentation such as contracts and offer letters
- Support compliance with labour laws and HR policies by ensuring proper documentation and record-keeping
- Help identify training needs and assist in organizing training programs
- Support in tracking the success of training activities
- Maintain organized employee files and HR documents for easy access and auditing
Additional Responsibilities
- Perform any additional duties assigned by your Line Manager
- Assist in any other activities that may be required to help your colleagues, from time-to-time
- Bachelor's degree in Human Resource Management, Business Administration, or related field
- Previous experience in an HR administrative role (1 - 2+ years preferred)
- Good understanding of basic HR practices and procedures
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office and HR systems (added advantage)
- Ability to maintain confidentiality and handle sensitive information
- Attention to detail and accuracy
- Ability to multitask and work under supervision
- Strong teamwork and adaptability skills
- Willingness to learn and grow in HR