Hr Administration Specialist - Fixed Term Contract
full-time
About the role
We are seeking a detail-focused and organised HR Administration Specialist to join our Facilities Management HR team. The role provides comprehensive administrative support across the HR value chain, ensuring that HR processes, employee records, payroll inputs, onboarding, offboarding, reporting and compliance administration are completed accurately and efficiently.
The successful candidate will support the HR Manager and wider HR team by maintaining accurate employee data, coordinating HR documentation, responding to employee and manager queries, supporting HR systems and reporting, and assisting with general HR processes and projects. This role is well suited to someone who enjoys structured administration, confidentiality, service delivery and working in a fast-paced HR environment.
What you will bring
B-Tech, Diploma or relevant HR Degree.
Minimum of 3 years' experience as an HR Administrator, HR Clerk or similar HR administration role.
Good knowledge of HR principles, HR policies, procedures and systems.
Good understanding of payroll and remuneration practices, conditions of employment and Employment Equity requirements.
Exposure to an HRIS system; experience with PeopleSoft and/or Sage Payroll would be advantageous.
Strong computer literacy, including MS Word, Outlook, Excel and PowerPoint.
Ability to maintain accurate employee records and handle confidential information appropriately.
Strong data entry, reporting, filing and document management skills.
Good communication and interpersonal skills, with the ability to support employees, managers and internal stakeholders professionally.
Strong organisational skills, time management and attention to detail.
Experience in a similar services environment or multinational company would be advantageous.
What you will be doing:
Provide administrative support to the HR team and support the efficient operation of HR processes.
Maintain accurate and up-to-date employee records, including onboarding, offboarding, promotions, benefits and employee changes.
Prepare HR-related documents such as employment contracts, letters, compliance records and internal staff change documentation.
Support recruitment administration, including internal recruitment documentation, offer letters and related documentation.
Coordinate onboarding and induction processes for new employees and track probation review timelines.
Support monthly payroll preparation by uploading and verifying payroll-related data for submission to the payroll service provider.
Assist employees and managers with payroll, leave, HR policy, benefits and general HR administration queries, escalating complex matters where required.
Maintain accurate data in HR and payroll systems and support access to Employee Self-Service platforms.
Support employee exit processes, including resignation acknowledgements, termination documentation, benefit withdrawals and exit interviews.
Assist with general employee relations administration under the guidance of the HR Manager, including scheduling and supporting formal HR proceedings where required.
Generate HR metrics, compliance reports and other HR documentation as required.
Support HR initiatives and projects, including employee engagement surveys, training planning support and process improvement initiatives.
Log and monitor Injury on Duty cases and assist with follow-up and resolution