The HR/Admin Officer reports to the HR Manager and is majorly responsible for providing support to the HR Manager. He/She would also be responsible for processing employee data, managing personnel files, updating company policies and assisting in the hiring process. HE/She would also support the legal needs of the organization.
DUTIES AND RESPONSIBILITIES
- Maintain and update physical and digital personnel records like employment forms, guarantors verification forms, employment contracts and PTO requests
- Update internal databases with new employee information
- Gather payroll data like bank accounts and working days for admin personnel and prepare drivers payroll. Prepare payroll for location.
- Prepare reports and presentations on HR-related metrics like total number of hires by department, staff exits and recruitments, employee engagement, etc.
- Handle all aspects of driver and staff recruitment (advertise open positions, receive and review applications, select qualified candidates, plan interviews, verification, reference check, and prepare offer, where necessary).
- Coordinate and facilitate employee onboarding.
- Coordinate the performance management process.
- Respond to employees' questions about benefits, company policies, etc. Drive implementation of employee benefits and employee enrolments for HMO, pensions, etc,.
- Assist with the design, review implementation and administration of HR policies, procedures and tools regarding recruitment, employment relations, performance management, training and development.
- Assist with data collection and the preparation of various reports (e.g. headcount, leave, turnover). Handle all aspects of punctuality and attendance management, recommending and enforcing sanctions for defaulters.
- Organize, compile, update company personnel records and documentation
- Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off
- Help organize and manage new employee orientation, on-boarding, and training programs
- Min of BSc in related field
- At least 4 years\' experience
- Proficiency in written and spoken English
- Ability to use MS Office
- Must be organized and coordinated
200K - 250K Gross, monthly