High School Office Manager - Spark Blue Downs High School - 2026

Responsibilities:

Record Keeping & Documentation

• Maintain accurate scholar information records on the scholar information system, including daily scholar attendance.
• Provide school tours to prospective parents and serve as a liaison during the enrolment process, including collecting personal documentation for enrolment files.
• Follow up with parents regarding scholar absences, and communicate relevant information to the school administration.
• Responsible for assisting with the completion of the study hall billing spreadsheet, overseen by the School Operations and Blended Learning Manager.
• Volunteer hours, tracking and reporting.
• Responsible for staff attendance, tracking and reporting.

Visitor & Stakeholder Management

• Direct visitors and stakeholders to the appropriate departments or staff members.
• Provide school tours to prospective parents and serve as a liaison during the enrolment process.
• Communicate and collaborate professionally with school staff as required.
• Conduct self in a professional manner at all SPARK Schools events and to all stakeholders.
• Conduct collections with parents owing school fees.

Facilities & Inventory Management

• Assist in managing day­-to-­day facilities and maintenance issues, including facilitating visits by maintenance suppliers.
• Assist the School Operations and Blended Learning Manager with managing all school inventory, including fixed assets (technology and furniture), stationery, cleaning supplies, and other resources.
• Receive delivery of supplies.

Clerical & Administrative Duties

• Perform clerical duties, including answering phones, taking and distributing messages, and corresponding with parents and staff members via email.
• Provide clerical support to school administration, such as typing documents, filing, and organising paperwork.

Health & Safety

• Attend to sick or injured children and liaise with parents/guardians about their children.
• Issue tardy slips or admit notes for scholars returning to school after an absence.

Communication & Collaboration

• Communicate and collaborate professionally with school staff as required.
• Participate actively in staff development opportunities as a member of the SPARK Schools team.

Qualifications:

The ideal candidate will possess the following qualifications:

• Currently in third or fourth year studying towards an Undergraduate degree
• 1-2 years experience as an office administrator and/or office management
• Previous experience managing or working with high school-aged children
• English language fluency
• Clear/Clean criminal record
• First aid certificate

Experience

• Previous experience managing or working with high school-aged children.
• Administration.
• Customer service.
• Basic understanding of labour laws
• Skills and Mindset

Qualities:

• Grit: Persistence through challenges.
• Excellence: A track record of high expectations personally and professionally.
• Mission and Vision Alignment: Understanding of and passion for the SPARK Schools mission to provide excellent education at an affordable cost.
• Self­ Reflection: Finding the capacity to bring your best self to challenges and opportunities.