Head Of Finance & Administration (hfa)

Job Summary

The Head of Finance & Administration (HFA) will provide strategic and operational financial leadership across the Abuja Support Office, regional offices, and commercial service delivery channels, including centres and social marketing operations.

The role is responsible for financial management, budgeting, forecasting, financial reporting, audit coordination, compliance, risk management, payroll processes, and oversight of organisational accounts.

The HFA will work closely with the Finance Director, Senior Management Team, and other departmental leads to ensure financial sustainability, operational efficiency, and compliance with organisational and donor requirements.

Key Responsibilities

Strategic Financial Management

• Advise the Finance Director, Senior Management Team, and country management team on financial strategy, risks, and commercial investment decisions.
• Lead business planning, financial planning, project budgeting, and forecasting in line with organisational strategy.
• Prepare monthly financial reports and management accounts, identifying variances and recommending corrective actions.
• Analyse financial data to identify trends, performance gaps, and opportunities for improvement.
• Monitor sales receipts, distributor accounts, and debtor ageing for the Social Marketing channel.
• Identify initiatives that promote financial sustainability, efficiency, and business growth.
• Produce financial analysis of centre and social marketing operations, including daily analysis of primary and secondary sales.

Business Planning, Budgeting & Forecasting

• Coordinate the annual business planning process across departments and ensure timely and accurate submissions.
• Lead the preparation of annual budgets, rolling forecasts, and periodic financial projections.
• Work with the Grants Unit, Programme Department, and other stakeholders on budgeting and financial planning.
• Provide financial projections to support strategic and operational decisions.
• Support the development of new business opportunities, channels, and service offerings.

Donor & Grant Management

• Coordinate financial briefings and engagements with donors, international partners, and relevant government entities.
• Lead the preparation of donor budgets in line with global pricing standards.
• Ensure timely and accurate financial reporting in accordance with donor agreements and compliance requirements.
• Support proposal development through financial costing and analysis.
• Monitor programme budgets and expenditure trends.
• Ensure appropriate donor charging, coding, and shared-cost allocation in line with organisational policies.

Risk & Debt Management

• Identify financial and non-financial risks across the country programme and support the implementation of mitigation strategies.
• Manage trade partner credit limits and ensure regular reviews and reconciliation of debt balances.
• Review trade partner and health insurance contracts for financial and legal compliance.
• Participate in reviewing credit limits, rebates, and discount structures.
• Conduct regular risk assessments covering cash management, social marketing sales, centre income, and inventory processes.

Financial Analysis & Strategy

• Analyse financial and non-financial data to support business decision-making.
• Support regular business performance reviews with the Social Marketing and Centre leadership teams.
• Provide strategic recommendations to improve financial performance and business growth.
• Advise on cost-reduction initiatives across NGO and commercial operations.
• Develop business cases for new product launches and market opportunities.
• Monitor the operational and financial performance of key business partners, distributors, suppliers, and sales teams.

Business & Commercial Support

• Work with commercial teams to assess the financial viability of new ventures and pricing strategies.
• Develop business cases and return-on-investment (ROI) analyses for investments and service delivery models.
• Conduct monthly profitability analyses for social marketing operations and clinic networks.
• Support the development and maintenance of systems for capturing operational data.
• Analyse the financial sustainability of service centres and the commercial viability of social marketing products.

Audit, Tax & Compliance

• Lead statutory and project audits in collaboration with the Finance Controller and Grants Team.
• Ensure financial statements are prepared accurately and submitted to auditors on time.
• Oversee timely filing of tax returns and other statutory obligations.
• Conduct periodic tax health checks and recommend corrective actions.
• Coordinate internal and external audits and maintain relationships with auditors and regulatory bodies.
• Ensure compliance with organisational standards, Nigerian laws, and donor requirements.

Key Qualifications & Experience

• Master's degree with a minimum of Second Class Upper division.
• Recognised professional accounting qualification such as ACA or ACCA.
• 8 - 12 years of post-NYSC experience in a similar role within an NGO, INGO, or commercial organisation.
• Working knowledge of donor funding and compliance requirements, including KFW, ECHO, DFI, CIFF, and Global Fund.
• Experience using ERP systems, SUN Accounting, and other accounting software.
• Advanced Microsoft Excel skills.
• Significant experience in financial management, internal controls, audit, and compliance.
• Experience managing geographically dispersed teams and operations.

Required Skills & Competencies

• Strong financial analysis, budgeting, forecasting, and reporting skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Knowledge of accounting software such as Tally, Power BI, QuickBooks, and SUN Systems.
• Strong leadership, organisational, and coordination skills.
• Ability to handle highly confidential financial information.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and deliver quality work within deadlines.
• Strong stakeholder management and relationship-building skills.
• Ability to work collaboratively across departments and with senior-level stakeholders.
• Sound judgement, objectivity, and risk-management capabilities.

Leadership & Behavioural Expectations

The successful candidate is expected to demonstrate:

• Teamwork: Share knowledge, use data to improve decision-making, and promote collaboration across teams.
• Integrity and Accountability: Take responsibility for decisions, demonstrate ethical conduct, and uphold organisational standards.
• Continuous Development: Seek feedback, develop professional knowledge, and support team growth.
• Excellence: Deliver quality results, maintain strong stakeholder relationships, and keep clients at the centre of decisions.
• Leadership: Provide direction, motivate team members, encourage professional development, and contribute to strategic organisational goals.
• Resilience and Adaptability: Respond effectively to challenges and changing operational demands.

Organisational Values

• Mission Driven
• Client-Centred
• Accountable
• Courageous
• Resilient
• Inclusive