Advans Nigeria, originally established as La Fayette Microfinance Bank Limited in June 2012, was founded with the mission to provide comprehensive financial services to Micro, Small, and Medium Enterprises (MSMEs) across Nigeria. Our commitment to supporting MSMEs is at the heart of our operations, ensuring financial inclusion and empowerment for small businesses. In January 2013, Advans Nigeria proudly opened its first branch office in Ibadan, marking the beginning of our journey in delivering exceptional microfinance banking services. By May 2013, we expanded with a second branch, followed by three additional branches in 2014 to cater to the growing needs of our clients.
We are recruiting to fill the position below: Job Title: Head Admin
Location: Ibadan, Oyo Employment Type: Full-time
Responsibilities New site selection and refurbishment:
To contribute to the search for branch premises
To ask for and to negotiate cost estimates for works and modifications
To monitor works and necessary modifications in offices
To manage relations with suppliers
To be responsible for administrative procedures for offices (electricity, water, telephone, etc.)
Planning activities:
To write the logistics section procedures (purchase of goods and services, inventory, standard
steps of selection of new site and standard steps of refurbishment process), and related documents (forms, templates)
To work closely with the Financial Department to prepare budgets related to fitting expenses, supplies, materials, and the Operations Department for planning of needs
To realise periodic budgeting exercises with all departments of the company and provide related figures under relevant formats
Management and production activities:
To negotiate procurements and to follow up on contracts with suppliers as per procedures
To organise branches’ installation: timely supply of equipment, furniture, material, stationery, security services, and ensure respect of standards (e.g. fire protection, strong room quality, anti-burglary measures)
To ensure maintenance of all fixed assets (including vehicles) and premises
To ensure storage and permanent inventory of all consumable goods, as well as timely and controlled delivery
To propose when relevant updates of logistic procedures to the management, and implement them when approved, by dissemination within the company, including possible training or refreshment sessions to staff.
Control activities:
To check the equipment’s efficiency, and ensure the relevant maintenance services in relation
with suppliers or contractors.
To monitor the staff under his responsibility (monitoring of expenditures, quality of realised
work
To monitor and control the works in progress, to ensure respect of deadlines
To ensure periodic inventory of fixed assets and consumable goods
To establish standards of costs for comparison purposes.