LOCATION: Ghana
LOCATION: Ghana
REPORTING LINES:
REPORTING LINES:
Post-holder reports to: Regional Finance and Administration Coordinator
Post-holder reports to: Regional Finance and Administration Coordinator
Staff reporting to this post: None
Staff reporting to this post: None
SCALE LEVEL: Officer 2
SCALE LEVEL: Officer 2
BUDGET RESPONSIBILITY: Yes
BUDGET RESPONSIBILITY: Yes
ABOUT THE JOB
To ensure effective financial management of the organization’s grants and day-to-day financial operations through accurate accounting, budgeting, cash-flow management, timely reporting, and compliance with donor requirements, organizational policies, and applicable statutory obligations.
DUTIES & RESPONSIBILITIES
Key Performance Areas
Support the Regional Finance Team to develop procedures and oversee controls in issuing procurement contracts and processing of all payments and cheques.
Support the Regional Finance Team to develop procedures and oversee controls in issuing procurement contracts and processing of all payments and cheques.
Ensure local tax laws and regulations are adhered to, by withholding, remitting and paying all taxes due and in due time
Ensure local tax laws and regulations are adhered to, by withholding, remitting and paying all taxes due and in due time
Lead on the processing of invoices and receipts (Including thorough proof and accounting validation) related to project expenditure.
Lead on the processing of invoices and receipts (Including thorough proof and accounting validation) related to project expenditure.
Record financial transactions accurately and promptly in the accounting system using appropriate accounts, project codes, and cost centers.
Record financial transactions accurately and promptly in the accounting system using appropriate accounts, project codes, and cost centers.
Prepare monthly, quarterly and yearly financial Reports on donor projects assigned
Prepare monthly, quarterly and yearly financial Reports on donor projects assigned
Maintain orderly electronic and physical records that support financial reporting and audit requirements.
Maintain orderly electronic and physical records that support financial reporting and audit requirements.
Prepare for and assist with the regional annual and Project audits
Prepare for and assist with the regional annual and Project audits
Support implementation partners / sub-grantees in preparing for financial audits.
Support implementation partners / sub-grantees in preparing for financial audits.
Review grant agreements, approved budgets, and donor financial requirements, and communicate key obligations to programme teams and budget holders.
Review grant agreements, approved budgets, and donor financial requirements, and communicate key obligations to programme teams and budget holders.
Monitor grant expenditure against approved budgets, funding conditions, implementation periods, and eligible cost categories.
Monitor grant expenditure against approved budgets, funding conditions, implementation periods, and eligible cost categories.
Verify that costs charged to grants are adequately supported, correctly allocated, and consistent with donor requirements.
Verify that costs charged to grants are adequately supported, correctly allocated, and consistent with donor requirements.
Monitor expenditure restrictions, co-financing obligations, indirect cost recovery, and other grant-specific financial conditions for all assigned projects.
Monitor expenditure restrictions, co-financing obligations, indirect cost recovery, and other grant-specific financial conditions for all assigned projects.
Maintain a calendar of donor reporting, funding requests, audits, budget revisions, and grant closeout deadlines.
Maintain a calendar of donor reporting, funding requests, audits, budget revisions, and grant closeout deadlines.
Identify potential ineligible expenditure, unsupported transactions, overspending, and compliance breaches, and escalate them promptly.
Identify potential ineligible expenditure, unsupported transactions, overspending, and compliance breaches, and escalate them promptly.
Prepare financial information for donor queries, grant reviews, and requests for budget amendments.
Prepare financial information for donor queries, grant reviews, and requests for budget amendments.
Track grant receivables, funding instalments, and outstanding donor commitments, and follow up on amounts due.
Track grant receivables, funding instalments, and outstanding donor commitments, and follow up on amounts due.
Prepare regular budget-versus-actual reports by grant, department, and cost category.
Prepare regular budget-versus-actual reports by grant, department, and cost category.
Analyse expenditure trends, commitments, funding balances, and material variances.
Analyse expenditure trends, commitments, funding balances, and material variances.
Discuss variances with budget holders and document explanations and agreed corrective actions.
Discuss variances with budget holders and document explanations and agreed corrective actions.
Update expenditure forecasts to reflect implementation progress, outstanding commitments, and planned activities.
Update expenditure forecasts to reflect implementation progress, outstanding commitments, and planned activities.
Highlight risks of overspending, underutilization, funding gaps, and expenditure falling outside grant periods.
Highlight risks of overspending, underutilization, funding gaps, and expenditure falling outside grant periods.
Provide timely financial information to support management decisions and programme delivery.
Provide timely financial information to support management decisions and programme delivery.
Track agreed financial actions and follow up on their completion.
Track agreed financial actions and follow up on their completion.
SKILLS & EXPERIENCE REQUIRED
Qualifications
Bachelor’s degree in finance and business administration or related field
Bachelor’s degree in finance and business administration or related field
Relevant professional accounting qualification.
Relevant professional accounting qualification.
Experience and Knowledge
At least 3 years’ experience in a similar position developing and monitoring budgets
At least 3 years’ experience in a similar position developing and monitoring budgets
Knowledge of the local taxation laws and general accounting convention
Knowledge of the local taxation laws and general accounting convention
Experience in budgeting, donor reporting, cash-flow management, reconciliations, and audit support.
Experience in budgeting, donor reporting, cash-flow management, reconciliations, and audit support.
Working knowledge of donor financial requirements, internal controls, and applicable statutory obligations.
Working knowledge of donor financial requirements, internal controls, and applicable statutory obligations.
Proficiency in accounting software’s and Microsoft Excel.
Proficiency in accounting software’s and Microsoft Excel.
Experience with implementing partners and multiple currencies is desirable.
Experience with implementing partners and multiple currencies is desirable.
MS Office applications especially Word, Excel, Outlook and PowerPoint
MS Office applications especially Word, Excel, Outlook and PowerPoint
Strong financial management and accounting skills
Strong financial management and accounting skills
Data entry and records maintenance skills
Data entry and records maintenance skills
Excellent analytical skills and attention to details
Excellent analytical skills and attention to details
Excellent organizational skills
Excellent organizational skills
Good customer services skills
Good customer services skills
Strong listening and communication skills to facilitate understanding of financial procedures.
Strong listening and communication skills to facilitate understanding of financial procedures.
Responsible and Accountable.
Responsible and Accountable.