Overview
Overview
The Office Assistant provides administrative and clerical support to ensure efficient office operations. The role involves office administration, petty cash management, procurement support, inventory management, customer service, and logistical coordination.Key ResponsibilitiesOffice & Administration Support
Key Responsibilities
Ensure the office remains clean, organized, and fully functional.
Serve as custodian of office keys and support office security.
Assist in organizing company events and activities.
Provide quality customer service to staff and visitors.
Coordinate staff and guest travel logistics, including flights, taxis, and accommodation bookings.
Manage courier services, including sending and receiving mail and parcels.
Monitor office supplies to prevent stock shortages.
Perform administrative duties as assigned by management.
Ensure all incidents are reported promptly.Petty Cash Management
Maintain and update petty cash records daily.
File receipts in both electronic and physical formats.
Monitor office expenditures and ensure spending remains within budget.
Ensure all expenditures comply with organizational policies.
Reconcile petty cash records and cash balances.
Submit weekly petty cash reports.
Request petty cash replenishment in a timely manner.Procurement Support
Support local procurement activities in coordination with the Office & Procurement Manager.
Assist in sourcing vendors and service providers.
Support timely processing of vendor invoices and payments.Inventory Management
Maintain accurate asset registers and ensure all assets are tagged.
Conduct monthly physical asset (adsbygoogle=window.adsbygoogle||[]).push({});verification.
Report loss or damage of organizational assets promptly.
Support issuance, replacement, and clearance of office and field equipment.Desired Qualifications
Desired Qualifications
Diploma in Business Management or a related field.
Minimum of 1 year of office administration or office management experience in a fast-paced environment.
Strong organizational and problem-solving skills.
Proficiency in Microsoft Office applications.
Deep familiarity with Kitui County.
High integrity and alignment with GiveDirectly's values.
Excellent verbal and written communication skills.
Strong work ethic, positive attitude, and team-oriented approach.
Fluency in Kamba is required.Key Competencies
Key Competencies
Office Administration
Customer Service
Procurement Support
Petty Cash Management
Inventory and Asset Management
Travel and Logistics Coordination
Communication Skills
Organization and Time Management
Attention to Detail