We are seeking a highly organised, proactive, and detail-oriented Office Administrator to support daily office operations, manage company documentation, provide administrative assistance to staff, and coordinate company vehicle usage and maintenance.
- Maintain accurate physical and electronic records of sales invoices, purchase receipts, delivery notes, and other company documents.
- Track missing documentation, identify discrepancies, and follow up with the relevant departments.
- Coordinate daily office activities, office supplies, correspondence, equipment, and administrative requests.
- Provide timely administrative support to staff and escalate unresolved issues appropriately.
- Maintain company vehicle registers, trip records, maintenance schedules, and vehicle documentation.
- Coordinate routine vehicle servicing and repairs and escalate major faults or expenditure for approval.
- Prepare periodic administrative reports and maintain trackers for outstanding tasks.
- Ensure confidentiality, proper record keeping, and compliance with company procedures.
- Minimum of an OND in Business Administration, Office Management, or a related discipline; HND/BSc is an advantage.
- 2 - 3 years of relevant experience in office administration or a similar role.
- Experience handling invoices, receipts, expense documentation, and filing systems.
- Proficiency in Microsoft Word, Excel, email, and digital record-keeping tools.
- Strong organisational, communication, and problem-solving skills.
- High level of integrity, accuracy, confidentiality, and accountability.
- Experience coordinating vehicle maintenance or logistics is an added advantage.
The ideal candidate is dependable, detail-oriented, service-minded, and capable of managing multiple administrative responsibilities while maintaining accurate records and ensuring timely follow-up.