Logistics Administrator

Greys Personnel

Uitenhage, Eastern Cape, south-africa

We are seeking a detail-oriented and organised Dispatch Clerk /Logistics Administrator to join a busy fruit cold storage and export logistics operation. The successful candidates will be responsible for coordinating client bookings, capturing shipment specifications, preparing dispatch documentation, maintaining accurate records, compiling operational reports, and liaising with clients, freight forwarders, inspectors, and internal operational teams. This role requires excellent administrative skills, strong attention to detail, good Excel proficiency, and the ability to work accurately under pressure in a fast-paced logistics environment. Previous experience in logistics administration, dispatch, warehousing, or the fruit export industry will be advantageous. Key Responsibilities 1. General Administration and Customer Service Answer incoming telephone calls, direct enquiries to the appropriate departments, and relay accurate messages. Respond to customer queries professionally and timeously. Perform general administrative duties, including filing, emailing, scanning, and maintaining organised records. Maintain an orderly office environment and ensure documents are correctly stored and accessible. Provide administrative support to section managers and operational teams. 2. Client Bookings and Shipment Specifications Liaise with clients to ensure load-out instructions are received and captured at least 24 hours before the scheduled loading date. Capture client specifications accurately into the relevant system, manually or via electronic data interchange (EDI). Ensure all orders are correctly dated and reflect the latest client requirements. Liaise with freight forwarders to confirm that bookings for the following day's loading are received by 15:00. Confirm container delivery arrangements and ensure containers arrive at the port before the relevant vessel stack closure. Verify order details, including the correct number of pallets and any special client requirements. Update the system when orders or specifications change and immediately notify the relevant operational personnel. Ensure orders comply with the applicable cooling protocols and target-market requirements. Confirm transport arrangements with freight forwarders and transporters. 3. Dispatch Documentation and Invoicing Prioritise load-outs according to vessel schedules and stack deadlines. Receive and verify Container Terminal Orders (CTOs) and ensure container numbers, seal numbers, and reference numbers are accurately captured. Cross-check dispatch documentation against system records to ensure consistency and accuracy. Capture and verify all relevant shipment information, including: Booking reference Vessel name and voyage details Destination Container and seal numbers Total pallets and cartons Pallet weights Temperature codes Ensure all required documentation is completed accurately and submitted to clients and relevant parties. Verify that applicable additional charges are included before dispatch. Coordinate conventional consignments upon collection and distribute the relevant documentation to clients and the port. Ensure pallet weights are correctly reflected on all applicable documents. Prepare short-pallet reports and other dispatch printouts as requested by management. 4. Charges and Additional Services Capture and allocate additional charges to the relevant pallets before dispatch. Apply charges for services such as stickers, inspections, pallet breakdowns, and other applicable activities. Update pallet records when target-market specifications change following inspections. Ensure all chargeable services are accurately recorded and reflected in the relevant documentation. 5. Temperature Monitoring Devices and Consumables Ensure temperature-monitoring devices (temptales) are placed in containers according to client instructions. Record temptale serial numbers against the corresponding container numbers on the designated log sheet. Conduct weekly stocktakes of temptales and monitor consumable stock levels. Notify clients when stock is running low and replenishment is required. Monitor other consumables, including void plugs and airbags, and coordinate replenishment as necessary. 6. Client Stickers and Labelling Receive and review label template instructions supplied by clients. Prepare sample labels and submit them to clients for approval before printing. Verify that all label information is correct, including dates, fruit varieties, counts, and grades. Print approved labels and distribute them to the relevant floor staff for application. Ensure label checklists are completed and filed together with client approvals. Maintain accurate sticker records and ensure labelling requirements are communicated to the operational team. 7. Shipment Photography Coordinate photographs of sterilisation (steri) container load-outs and sticker load-outs where required by clients. Ensure photographs are taken clearly and in accordance with client specifications. Email photographs to the relevant clients. Store all photographs in the designated electronic folders for recordkeeping and future reference. 8. Reports and Excel Administration Compile and maintain daily, weekly, and monthly Excel spreadsheets covering: Pallets and containers loaded Stickers printed per organisation Loader and driver activity Generate operational reports as requested by management and floor staff, including: Stock reports Pallet locations by cold room Daily load-out reports Missing pallet reports Fruit age reports Other operational and management reports Ensure reports are accurate, up to date, and submitted within required timeframes. Notify section managers of specification changes, client sticker requirements, and other critical operational information. Communicate urgent information, including the arrival of EU and sterilisation consignments, promptly via two-way radio and in person where required. 9. PPECB and Department of Agriculture Coordination Liaise with PPECB inspectors regarding age, quality, and sticker inspections. Prepare and provide the necessary documentation for inspections, including required TITAN submissions. Coordinate with Department of Agriculture (DoA) inspectors regarding special-market inspections. Ensure all relevant inspection documentation is complete, accurate, and available when required. Communicate inspection requirements and updates to the relevant operational teams. 10. Daily Close-Out Procedures Complete daily end-of-day administrative procedures. Ensure all required files, reports, and documentation are submitted to the relevant organisations and stakeholders. Verify that dispatch records and system information are accurate and complete. Ensure outstanding queries, changes, and documentation requirements are communicated to the appropriate personnel. Minimum Requirements Previous experience in logistics administration, dispatch, warehousing, export administration, or a similar administrative role will be advantageous. Experience in the fruit export, cold storage, or perishable goods industry will be beneficial. Good computer literacy, particularly Microsoft Excel, email, and general office systems. Strong numerical and data-capturing accuracy. Excellent administrative, organisational, and recordkeeping skills. Good written and verbal communication skills. Ability to manage multiple tasks and meet strict operational deadlines. Strong attention to detail when handling shipment specifications and documentation. Ability to liaise professionally with clients, transporters, freight forwarders, inspectors, and internal teams. A proactive approach to problem-solving and resolving discrepancies. Key Competencies Accuracy and attention to detail Logistics and dispatch coordination Administrative and reporting skills Excel and data management Time management and prioritisation Client service and communication Teamwork and collaboration Problem-solving and initiative Ability to work under pressure Interested candidates who meet the requirements are invited to submit their CVs for consideration. Applicants should highlight their relevant logistics, dispatch, administration, reporting, and computer skills, together with any experience in fruit handling, cold storage, or export operations.

2 days ago

Operations Accountant

Dante Personnel

Boland / Winelands, south-africa

FULL_TIME

Minimum requirements: Bachelor's degree in Accounting, Finance, Logistics, Supply Chain Management, International Trade or a related field. Minimum 3 years experience in a financial or operational accounting role, preferably within FMCG, retail or sales-driven environment. Experienced in Microsoft Excel and accounting software (Business Central advantageous) Duties Process and verify financial transactions, supplier invoices, purchase orders and operational expenses Capture approved budget amendments, monitor expenditure and investigate variances Perform reconciliations, monitor operational costs and identify cost-saving opportunities Assist with month-end processes, financial reporting and maintaining accurate financial records and systems Support operational teams with financial procedures, purchasing processes and cost control Coordinate international freight bookings and export shipments, including tracking, documentation and liaison with freight forwarders and shipping agents Capture and reconcile freight and export costs, verify invoices and maintain supporting documentation Support the finance team and identify opportunities to improve financial and operational processes Consultant: Zandri Potgieter - Dante Personnel Pretoria Faerie Glen Apply via our website />Or apply on the link below If you do not hear from us within 5 days, please accept that your application was unsuccessful

5 days ago

Export Operations Supervisor

West Coast Personnel

Western Cape, south-africa

full-time

R30 000 per month A well-established manufacturing business requires a hands-on Export Operations Supervisor to manage the daily activities of its export department and lead a team of approximately nine employees. The successful candidate will oversee the complete export processfrom receiving and processing customer orders to coordinating production, documentation, freight and final shipment. This position suits an experienced Export Controller, Senior Export Coordinator or Export Team Leader ready to take ownership of a busy operational department. Key Responsibilities: Supervise the export team, allocate work and monitor daily targets. Process export orders and maintain regular communication with international customers. Coordinate with production, stores and other departments to meet delivery deadlines. Arrange courier, airfreight and sea-freight shipments. Prepare and submit accurate export and shipping documentation. Obtain and negotiate freight rates with forwarders and shipping lines. Prepare invoices, credits, stock transfers and backflushing transactions. Monitor backorders and ensure orders are dispatched accurately and on time. Issue quotations, samples and order acknowledgements. Coordinate export packaging, pallets and related materials. Assist with stock control, stock takes and forecasting. Liaise with Quality Control regarding customer complaints and product-related issues. Maintain accurate customer pricing and product information on the system. Monitor departmental timesheets, attendance and leave. Minimum Requirements: Solid experience in exports, shipping or international logistics. Sound understanding of the complete export process, from customer order to final shipment. Experience working with freight forwarders, couriers, airfreight and sea freight. Good knowledge of export and shipping documentation. Previous experience supervising or leading a small operational team. Strong international customer communication and administrative skills. Good numerical, organisational and problem-solving ability. Able to manage multiple orders, priorities and deadlines accurately. Comfortable working closely with production, stores, stock control and Quality Control. Willing to remain operationally involved and work in the detail.

6 days ago

Inbound Specialist

Jordan HR

Primrose, south-africa

Default

A global giant leader in the beverage/alcohol industry is looking for an Inbound Specialist to join their Operations Department. Responsible for overseeing and executing the deployment of tier one resources from international or domestic supply sources. The incumbent will work in collaboration with either the planning or logistics team to ensure the timely and accurate execution of POS (point of sales) or stock shipments to all primary warehouses is carried out as per the Net requirements or stock/POS replenishment plan. Manage import process Manage and facilitate deployment process Analysis and reporting of stock availability Regulatory Compliance Reporting on non-conformance Ad Hoc reporting on Inbound/Import issues related to: Freight Forwarders, Brand Companies and Clearing Agent Productive relationships with internal and external stakeholders maintained Liaise with brand companies Liaise with clearing agents National Diploma in Supply Chain and inventory management or similar and/or 2-3 years relevant experience in a Supply Chain, Imports Sea & Air, Exports, Inventory Management, Logistics and Replenishment role in a FMCG environment Desired Skills: fmcg imports export supply chain warehousing logistics inbound

8 days ago

General Manager Terminal Operations And Business Head

Talented Recruitment

Cape Town, Western Cape, south-africa

FULL_TIME

Key responsibilities: Overall Business Leadership & P&L Accountability: Take full ownership of the business unit's overall Profit & Loss (P&L), revenue growth, cost optimization and profitability. Develop and execute annual business plans, budgets, operational strategies and financial targets. Drive sustainable growth in revenue, EBITDA, operating margins and return on assets. Identify commercial opportunities, improve capacity utilization and maximize terminal profitability. Monitor financial performance, operating costs, receivables and working capital efficiency. Ensure the business remains competitive, financially disciplined and commercially successful. Terminal Operations & Performance Management: Provide strategic and hands-on leadership across multiple ICD and CFS terminal facilities. Oversee the end-to-end handling of bulk, breakbulk and containerized import/export cargo. Ensure efficient cargo receiving, unloading, storage, inventory management, bagging, stuffing, loading and dispatch operations. Optimize terminal productivity, equipment utilization, manpower deployment and cargo turnaround times. Establish and monitor operational KPIs, service quality standards and cost-efficiency measures. Ensure proper maintenance, availability and productivity of all terminal equipment and infrastructure. Maintain high standards of Health, Safety, Security and Environment (HSSE), regulatory compliance and cargo integrity. Commercial Development & Client Relationship Management: Lead relationships with key international and regional clients, including mining companies, commodity traders, shipping lines, freight forwarders and logistics service providers. Take ownership of major client contracts, commercial negotiations, service commitments and customer satisfaction. Identify, develop and secure new business opportunities to increase cargo volumes and market share. Build long-term strategic partnerships and strengthen AILL's competitive positioning. Personally engage with key customers to resolve critical operational or commercial matters. Ensure effective coordination between commercial commitments and operational execution. Strategic Alignment & Business Expansion: Align terminal operations, commercial initiatives and financial performance with the broader strategic objectives of the Group. Identify opportunities for capacity expansion, new terminal developments, operational improvements and business diversification. Prepare strategic proposals, business cases, investment evaluations and performance improvement plans. Work closely with Group Management on business planning, capital expenditure, growth initiatives and organizational development. Drive continuous improvement, automation, technology adoption and operational transformation. Organizational Leadership & People Management: Provide decisive leadership and overall management of the terminal organization. Lead, mentor and hold accountable the Operations, Commercial, Finance, Maintenance, Administration, HSSE and other supporting teams. Establish clear responsibilities, reporting structures, performance targets and management accountability. Build a strong culture of ownership, discipline, teamwork, productivity and results. Develop capable second-line management and ensure effective succession planning. Resolve operational challenges proactively while maintaining high employee engagement and organizational effectiveness. Governance, Compliance & Stakeholder Management: Ensure compliance with applicable customs, port, transport, environmental, labour and other regulatory requirements. Maintain effective relationships with relevant regulatory authorities, port operators, shipping agents and logistics stakeholders. Ensure contractual compliance, robust internal controls and effective risk management. Provide accurate, timely and transparent operational and financial reporting to Group Management. Requirements: Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Engineering, Finance or a related discipline. MBA or relevant postgraduate qualification will be an added advantage. Minimum 12-15 years of relevant professional experience, including at least 5 years in senior leadership or general management. Proven experience in managing ICDs, CFS facilities, port terminals, bulk cargo handling, container terminals or integrated logistics businesses. Demonstrated experience managing a full business unit with direct P&L accountability. Strong understanding of terminal operations, cargo handling systems, commercial contracting and logistics economics. Experience managing large operational teams, multiple facilities and high-value customer accounts. Exposure to East African logistics markets, international commodity trading and transit cargo corridors will be a significant advantage. Business Ownership: Ability to operate as an accountable business leader rather than solely an operations manager. Commercial Acumen: Strong understanding of pricing, revenue development, cost structures and profitability. Operational Excellence: Proven ability to deliver high-volume cargo handling operations efficiently and safely. Strategic Thinking: Capability to translate Group objectives into measurable business results. Leadership & Accountability: Ability to independently lead multidisciplinary teams and take ownership of outcomes. Client Orientation: Strong negotiation, relationship management and problem-solving capabilities. Decision-Making: Ability to make timely, commercially sound decisions in a demanding operational environment. Performance-Driven Mindset: Strong commitment to delivering measurable financial, commercial and operational improvements. Should you not receive a response within 2 weeks, please consider your application unsuccessful. Please refer to our website, , where all our active vacancies are advertised. IMPORTANT NOTICE By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer: I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer "personal information" shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 ("POPIA").

9 days ago

Operations Manager

Kontak Recruitment

Gauteng, south-africa

full-time

This is a rare opportunity to join a South African fintech company right at the point where everything accelerates. The business operates in the payments space, their product is live, it is gaining traction, and a major national rollout is underway. The team is lean, fast-moving, and deeply committed to building something that genuinely changes how people transact. If you have ever wanted to be part of a company where your work is visible from day one, where the founder is in the room, and where the decisions you make actually shape how the business grows, this is that role. The Operations Manager will own the physical side of the business entirely, from a manufacturer in Asia to retail shelves across South Africa, building the processes that will carry a high-growth fintech through its most critical phase yet. What's in it for you Real ownership of a critical operational function in a growing fintech business Direct access to and daily collaboration with the founder and CEO Front-row seat to a national rollout Strong future prospects, with a genuine path to a senior or executive operations role Equity eligibility considered for high performers as the business scales Johannesburg North based, with hybrid flexibility earned over time Minimum Requirements 5 or more years of experience in operations, logistics or supply chain Proven hands-on experience importing product from Asia, including managing freight forwarders and customs clearance Experience distributing product into national retail chains or large multi-site networks Strong stock control and inventory planning skills with confidence working in spreadsheets Comfortable managing relationships with suppliers, corporate partners and retail head offices Valid driver's licence and own vehicle Willing to undergo credit and criminal checks as part of the pre-employment process Advantageous Relevant tertiary qualification in logistics, supply chain or operations Experience with hardware, consumer electronics or point-of-sale devices Previous experience in a startup or small business where you built processes from scratch Some HR exposure such as assisting with interviews and onboarding Willingness to travel to China for supplier engagement Key Responsibilities Manage the relationship with the offshore manufacturer in Asia, including production schedules, order volumes and quality assurance Forecast stock requirements in collaboration with leadership and corporate partners for large-volume repeat orders Coordinate all shipping, freight forwarding and customs clearance activity Track shipment timelines and landed costs, flagging delivery risks early Plan and manage distribution to national retail partners including obtaining store lists and rollout schedules from partner head offices Allocate stock by store so sales performance can be tracked by retailer and region Run stock control processes for surplus and replenishment inventory Plan storage solutions for incoming bulk stock Manage fulfilment of online orders from the company website Plan and coordinate logistics for in-market activations across multiple sites Identify opportunities to bring outsourced logistics functions in-house to reduce costs Build simple, scalable operating processes and report to the founder on stock levels, shipments and costs Assist with general daily operations as required, including HR support such as interviews and onboarding as the team grows

9 days ago

Freight Forwarder

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