Monitor the fleet management/telematics system in real time to track vehicle locations, movements, and operational status.
Monitor fuel filling transactions against fuel card/system records to verify accuracy and flag discrepancies.
Monitor fuel levels and consumption trends to detect and investigate suspected fuel pilferage or siphoning incidents.
Compare actual vehicle routes against approved route plans and flag unauthorized deviations.
Conduct regular route optimization checks using the fleet management software, identifying shorter, more efficient, or lower-cost routes and recommending updates to route plans accordingly.
Identify and report excessive vehicle idle time or unscheduled stops, investigating causes with drivers and supervisors.
Generate and analyze daily/weekly exception reports (fuel anomalies, route deviations, idle time) for the Logistics Manager.
Escalate confirmed or suspected fuel pilferage, route non-compliance, or misuse of vehicles for further investigation and disciplinary action.
Coordinate with drivers to reinforce compliance with route plans, fuel policies, and idle-time reduction targets.
Maintain accurate, up-to-date records of fuel usage, route compliance, and vehicle utilization in the fleet management system.
Support preventive maintenance scheduling by flagging vehicles with unusual usage patterns (excessive idling, mileage, etc.).
Assist in preparing periodic reports (fuel efficiency, route adherence, idle time trends).
Respond to alerts from the fleet management software (e.g., geofence breaches, harsh driving, prolonged idling) and take appropriate follow-up action.
Qualifications & Experience
Diploma or degree in Logistics, Transport Management, Supply Chain, or a related field.
2-4 years' experience in fleet monitoring, logistics coordination, or a similar fleet/transport control role.
Hands-on experience with fleet management/telematics software (e.g., fuel monitoring, GPS/route tracking, idle-time reporting) is required
Working knowledge of fuel management controls and common pilferage indicators/patterns.
Ability to read and interpret route plans, GPS tracking data, and telematics dashboards.