We are seeking a Financial Administrator for a permanent vacancy based in Pinetown, KwaZulu Natal
Applicants are required to meet the following criteria:
Grade 12 with a good level of work experience as a Financial Administrator handling duties related to the ones listed below
Computer literacy : MS Office product suite for the preparation of documents and recording of operations (outside of Sage Evolution) with a reasonable level of proficiency required in Microsoft Word, Excel, PowerPoint and Outlook
A level of proficiency with Sage Evolution will also be a requirement.
Personal Attributes - Hardworking; Extremely strict attention to detail; Driven to meet deadlines; Honesty and integrity; Dependable and reliable; Work within a collaborative team-based environment; Good written and verbal communication skills; Very strong command of English; Can manage multiple projects all at the same time; Respectful and can work in a top-down semi-formal structure; Highly committed to excellence
The successful applicant would be responsible for, but not limited to:
The Finance administrator's role is to coordinate office activities and operational outcomes so that efficiencies are brought into the business as well as governance and compliance to company policies.
Manage phone calls and correspondence
Provide administrative support to the senior administration staff as well as the senior finance management structures of the business. This includes the group finance administrator and the CFO
Create and update records, on an advanced database and technology programme
Submit / prepare weekly and monthly reports and presentations to the directors of the business
Work very closely with the sales, marketing and deal-making team.
Check payment updates from the group finance manager
Work extensively on Job Cards. This includes the following: creating new customer profiles on Sage Evolution using the information on the job card; Ensure that the job cards are produced accurately with all of the required information; Capture and verify all customer details are correct on Sage Evolution; Payment terms to the customer is accurate and is captures on Sage Evolution; Correct stock coding on Sage Evolution; Double check the costs of each item and that the job cards and quotations all tie up and is accurately reflected
Find the correct supplier or service provider and ensure that the order has been placed
Work with the complete invoicing process and ensure complete accuracy
Produce all of the outstanding statements for a customer
Phoning debtors and ensuring that debtors pay on time and into the correct bank accounts
Capturing GRV's and supplier invoices accurately and timeously on Sage Evolution
Reconciliations of supplier accounts & statements
Handling stock queries & liaising with Warehouse manager on all stock related issues
Fill in vendor application forms and send off to the directors for approval and signatures
Assist team members, senior team leaders, managers and directors of the business wherever necessary.
Double checking jobcards/POD's, ensuring correct codes are being used and Invoicing out
Compiling sales reports & checking for accuracy more specifically on Active jobs
Liaising with reps on final invoicing dates / feedback on ETA's
Completing /& verifying vendor forms / credit apps when required
Assisting with compilation of tender / contracts
Following up on accounts receivable and compiling monthly sales reports
Accurately processing GRV's and supplier invoices on a daily basis
Resolving queries on Job cards - GRV queries, pricing and correct stock codes before invoicing
Maintaining / allocate supplier and customer accounts on Sage
Preparation of weekly & monthly payments schedule and suppliers reconciliation
Emailing customer statements on a monthly basis
Ensuring all customer and supplier invoices have been processed for month end and VAT submission
Assisting reps, admin & warehouse with any queries
Attending to any management query or request when required