Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.
We are recruiting to fill the position below: Job Title: Finance Secretary
Location: Lagos
Main Functions
Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
Coordinates divisional meetings (strategic/weekly/quarterly/etc.) and circulates minutes of same
Ensures transverse collaboration with other HR Secretaries in DW & JV
Monitors annual leave and scheduled absences of all divisional personnel
Record Keeping:
Is aware and ensures effective quality control and record keeping of all documents handled
Follows up with relevant office for approvals and/or request validations
Maintains up to date Chrono register.
Logistics Support:
Co-ordinates travel arrangements for GM+ and/or team.
Raises & follows up mission order requests for the team
Organizes logistics for team as required.
Memo/Report Preparation:
Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
Prepares and communicates DoA announcements.
Prepares such letters as are in relation to the division’s activities to external parties.
Handles all divisional correspondences (distribution of gifts, letters, etc.).
Administrative support:
Manages divisional stationery and office consumables.
Supports to raise SPRs for team as required.
Accountabilities:
Responsible for managing the agenda and constantly evolving priorities of a GM+, as so assigned.
Responsible for providing administrative, logistical & secretarial support for team.
Responsible for handling all incoming & outgoing correspondences.
Job Requirement Skills and Qualifications:
HND / BSc Degree in Secretarial Studies, Administration or Management Science.
Minimum of 7 years’ experience in any role, for a general secretary with 3 – 5 years’ working for GM or above
Proficient use of Microsoft office tools.