Submit Cvs – Latest Recruitment At Technical University Of Mombasa Enterprise Limited Technical University of Mombasa Enterprise Limited
Full-Time
TUM Enterprises Limited (TUMEL) is a subsidiary company wholly owned by the Technical University of Mombasa (TUM). Established on 7th August 2013, TUMEL serves as the business wing of the University, offering a range of professional services including, sustainable tourism practices, climate change solutions, monitoring and evaluation, project management, action research, quasi-studies, management, strategic plans, strategies, engineering consultancy services and solutions, marketing, cleaning, disinfection, fumigation and sanitization, capacity building and training in varied fields among other services. Cleaner Key Responsibilities Cleaning of surfaces and floors in assigned classrooms, corridors, and offices to maintain a hygienic environment. Perform specialized cleaning in designated areas such as Hostels, Laboratories, Halls and Workshops, Cleaning of other buildings within the Institution e.g., Halls and Hostels Mop floors and promptly address any water spills or hazards to maintain a safe environment for all occupants. Safely remove waste and litter to designated disposal points, exercising caution with liquids, broken glass, and other potentially hazardous materials. Maintain, clean, and properly store all cleaning equipment and materials to ensure longevity and safety. Clean and disinfect toilets, urinals, sinks, tiles, and wash basins regularly to uphold sanitation standards. Ensure the optimal stewardship, organization, and protection of all client assets and resources. Protect, organize, and responsibly manage all client assets and institutional resources during cleaning activities. Regularly remove cobwebs and clean windows in assigned areas to ensure clear visibility and cleanliness. Carry out vegetation maintenance activities such as mulching, watering, mowing, and pruning within designated environmental areas. Promptly report any damage, hazard, or maintenance needs to the appropriate authorities. Ensure all cleaning agents are correctly labelled and used in compliance with the manufacturer’s instructions; store chemicals safely when not in use. Wash and dry mops, cloths and other cleaning tools properly to maintain hygiene and readiness for use. Perform cyclical deep cleaning tasks as scheduled, covering a comprehensive range of activities. Prepare and clean venues before, during and after special occasions or events as required. Adapt to flexible work schedules to meet the demands of varying cleaning needs. Be prepared to include additional classrooms or areas under cleaning duties as the enterprise expands. Support and actively participate in the organization’s policy by promoting recycling and responsible waste disposal. Comply strictly with all Health and Safety policies and practices set by the institution. Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority Professional Requirements and Qualifications For appointment to this position, a candidate must: Possess a Kenya Certificate of Secondary Education (KCSE) and one (1) year of work experience in cleaning; OR Possess a Kenya Certificate of Primary Education (KCPE) and two (2) years’ experience in cleaning. Assistant Finance Officer Key Responsibilities Preparing and verifying payment vouchers as well as revenue vouchers and submitting them for processing in accordance with the laid-down rules and regulations; Recording and processing financial transactions accurately and in a timely manner; Supporting the preparation of budgets, cash-flow projections and financial schedules; Processing invoices, payment vouchers, receipts and other financial documentation; Assisting in monitoring revenue, expenditure, receivables and payables across the Company’s business units; Supporting the preparation of statutory returns and other financial compliance requirements; Assisting with audit preparations and responding to requests for financial information; Assist the Finance Officer in the preparation of Board financial reports and management accounts; Ensuring proper up-to-date filing and safeguarding of financial records and supporting documents; Process all assigned financial transactions in the Enterprise Resource Planning (ERP) system and reconcile all bank and cash accounts monthly; Process payments to suppliers and service providers accurately and promptly; Ensure all invoices have proper supporting documentation from the Procurement Department and are received and recorded in the ERP system; Record all payments and receipts in ledgers, cashbooks, vote books and registers; Maintain registers of documents received and dispatched; Facilitate release of cheques to suppliers; Assist the Human Resource Department in verification of the monthly payroll; Maintain the accounting registry; Responsible for petty cash and imprest management, including maintenance of petty cash records; Ensure accurate and timely computation and remittance of statutory requirements; Prepare weekly and monthly reports on payables and expenses; Prepare tax computations, statutory returns and ensure compliance with KRA requirements; Record accounts payable and accounts receivable; Participate in quarterly and annual audits; and Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority Professional Qualifications and Experience For appointment to this position, a candidate must: Possess a Bachelor’s Degree in Finance/Accounting or Economics or equivalent from a recognized University Have served for a minimum of 2 years in the field of Accounting and Finance. Have working experience using ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics, ERPNext or similar Advanced MS Excel skills Additional Advantage: Certified Public Accountants of Kenya (CPA-K) Member of the Institute of Certified Public Accountants of Kenya (ICPAK) in Good Standing or any other recognized professional bod Internal Auditor Key Responsibilities Assessing, evaluating and monitoring the Company’s internal control systems. Ensuring financial operations and business processes are efficient, effective, and in compliance with company policies and legal requirements. Conducting regular audits of financial records, transactions, and accounting systems to ensure accuracy and integrity. Checking that the company complies with all relevant regulations, laws, and corporate governance requirements, including those set by regulatory bodies. Reporting findings to the Management, Board of Directors, and Audit Committee, highlighting any discrepancies, inefficiencies, or areas of concern. Provide recommendations to improve processes, strengthen internal controls, and address any weaknesses in financial management. Identify and investigate potentially fraudulent activities within the company. In addition to audits, providing advisory services to management regarding best practices in financial management, internal controls, and corporate governance. Assist in developing and implementing policies to improve operational efficiency and reduce financial risks. Develop and implement an Annual Risk-Based Audit Plan, providing a comprehensive assessment of operating systems, policies, and processes from an internal control, compliance, and efficiency perspective. Implement and review the Internal Audit Charter. Monitor financial and operational performance through data analysis and reviews of budget variances, key performance indicators (KPIs), and other performance metrics, ensuring that the company meets its financial goals and objectives. Obtain, analyse and evaluate necessary documentation, previous reports, and data to support audit findings Report and discuss the findings of audit reviews with the Board, Management and the Audit Committee on a constructive basis to develop the most appropriate recommendations for issues arising. Develop strong working relationships with external auditors and stakeholders as required, and follow up on the implementation of their recommendations. Participate in special audit requests as may be required from time to time. Follow up on closure of agreed audit recommendations. Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority. Person Specification For appointment to this position, a candidate must: possess a Bacheloes Degree in Commerce {Accounting /Finance option}, Auditing, Accounting, Finance, Business Administration (Accounting/Finance option} or equivalent qualification from a recognized institution. Have served for a minimum of 5 years as an Internal Auditor or comparable and relevant position. Be a CPA (K) or equivalent and be a member of the Institute of Certified Public Accountants (ICPAK) or a relevant professional body and be in Good Standing. Have working experience using ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics, ERPNext, or similar. Advanced MS Excel skills Finance Officer Key Responsibilities Leading and coordinating the operations of the Finance Department; Preparation of monthly, quarterly reports and financial statements in accordance with applicable accounting standards and regulatory requirements for submission on or before the statutory deadline; Develop, implement, and ensure compliance with internal financial and accounting policies and procedures; Preparing and coordinating the Company’s annual budgets, financial forecasts and cash-flow projections; Monitoring the Company’s financial performance, revenue, expenditure, cash flows and working capital; Ensuring timely preparation of statutory and tax returns and compliance with applicable laws and regulatory requirements; Ensuring all payments are correctly authorized, recorded, and paid; Ensuring monthly reconciliation of all bank accounts is done; Ensuring all financial transactions are correctly recorded in the Enterprise Resource Planning accounting system Manage the cash flow and prepare cash flow forecasts in accordance with the policy; Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll; Update the Board and Management regarding changes in legislation or regulations that may affect the Enterprise’s business operations; Provide financial analysis and advice to Management and the Board to support strategic and operational decision-making; Advise senior management on all situations which have the potential for a negative impact on internal controls or financial performance; Ensure statutory deductions and other remittances are executed on time; Develop and maintain an enterprise financial risk management framework; Establish and continuously improve internal financial controls and fraud prevention mechanisms: Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate; Ensure up-to-date company asset records and insurance cover; Facilitate internal and external audits and implement recommendations of audit management letters and accounting, systems and compliance audits; Ensure participation of Finance Department staff in continual training programs and career advancement; Support the implementation of TUMEL’s Strategic Plan through financial planning and performance monitoring; Develop and monitor departmental Key Performance Indicators (KPIs); Evaluate investment opportunities and prepare financial viability analyses for new business ventures; Evaluate staff in the Finance Department to ensure adherence to the performance targets; and Perform any such other duties as may be assigned or delegated by the Managing Director. person Specification For appointment to this position, a candidate must: Possess a Bachelor’s Degree in Accounting/Finance OR equivalent from a recognized University. Have served for a minimum of 5 years in the field of Accounting and Finance. Be a CPA (K) or equivalent and be a member of the Institute of Certified Public Accountants (ICPAK) in Good Standing and have a Valid practicing license. Have working experience using ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics, ERPNext, or similar. Advanced MS Excel skill Accountant Key Responsibilities Preparing and verifying payment vouchers as well as revenue vouchers and submitting them for processing in accordance with the laid-down rules and regulations; Recording and processing financial transactions accurately and in a timely manner; Supporting the preparation of budgets, cash-flow projections and financial schedules; Processing invoices, payment vouchers, receipts and other financial documentation; Assisting in monitoring revenue, expenditure, receivables and payables across the Company’s business units; Supporting the preparation of statutory returns and other financial compliance requirements; Assisting with audit preparations and responding to requests for financial information; Assist the Finance Officer in the preparation of Board financial reports and management accounts; Ensuring proper up-to-date filing and safeguarding of financial records and supporting documents; Process all assigned financial transactions in the Enterprise Resource Planning (ERP) system and reconcile all bank and cash accounts monthly; Process payments to suppliers and service providers accurately and promptly; Ensure all invoices have proper supporting documentation from the Procurement Department and are received and recorded in the ERP system; Record all payments and receipts in ledgers, cashbooks, vote books and registers; Maintain registers of documents received and dispatched; Facilitate release of cheques to suppliers; Assist the Human Resource Department in verification of the monthly payroll; Maintain the accounting registry; Responsible for petty cash and imprest management, including maintenance of petty cash records; Ensure accurate and timely computation and remittance of statutory requirements; Prepare weekly and monthly reports on payables and expenses; Prepare tax computations, statutory returns and ensure compliance with KRA requirements; Record accounts payable and accounts receivable; Participate in quarterly and annual audits; and Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority. Professional Qualifications and Experience For appointment to this position, a candidate must: Possess a Bachelors Degree in Finance/Accounting or Economics or equivalent from a recognized University Have served for a minimum of 2 years in the field of Accounting and Finance. Have working experience using ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics, ERPNext or similar Advanced MS Excel skills Additional Advantage: Certified Public Accountants of Kenya (CPA-K) Member of the Institute of Certified Public Accountants of Kenya (ICPAK) in Good Standing or any other recognized professional body Don't Keep Share!: WhatsApp Tweet