Finance Assistance At Trocaire

The finance Assistnace will work in close collaboration with the finance and Administration officer, Programme Accountants and Program Support and Administration officers.

The role will report to: Reporting to Head of Finance and Administration Manager

Key responsibilities

Finance and Administration Support

• Ensure payment requests comply with finance procedures and guidelines as per the Finance and Budgeting Policy.
• Prepare monthly batch uploads for taxi and flight expenses for review and upload to Agresso.
• Ensure all digital payment documents are stamped "paid."
• Support the Head of Finance in the review of weekly bank statements for Mogadishu and ensure completion of the corresponding monthly checklist.
• Assist the Finance Officer with monthly statutory returns filing.
• Provide administrative and clerical support to the finance department as needed.
• Undertake any other duties as directed by the Programme Finance Manager.
• Support the digital processing of payments and maintain organized folders for all financial documents, including invoices, receipts, bank statements, financial reports, and contracts.
• Support the Somalia Programme Support Officers (PSAOs) with monthly reviewing, cleaning up the folders for blank templates, and merging of finance documents using the assigned PDF rights.
• Ensure timely and efficient retrieval of documents for financial reporting, internal and external audits, and other requirements.
• Support the Finance team in maintaining an up-to-date digital payments finance folder, ensuring all payment records and supporting documents are filed, and monthly filing is completed and closed.
• Maintain a monthly timesheet folder for Somalia staff and follow up to ensure all staff submit their timesheets on time.
• Ensure archived finance correspondence documents are properly filed in the box folder and easily retrievable when needed.
• Maintain a dedicated folder for statutory returns-related payments.
• Collaborate closely with finance team members to ensure efficient document handling and filing processes.

Audit Support

• Support the Head of Finance (HoF) in updating the audit tracker for the Somalia programme.
• Liaise with the respective Programme Accountant to facilitate the retrieval of sample documents required for Project audits, and ensure files are categorized and indexed systematically to support efficient review and audit readiness.
• Support the updating of Salesforce with final audit reports, at both project and organizational level.

Essential Requirements

• Degree or higher Diploma in finance or related field and/ or CPA Section II
• Working experience in Trocaire minimum over 6 months added advantage.
• Strong computer skills, including in use of MS office programs (Word, Excel, Outlook).
• Ability to work independently while also being a strong team player.
• Strong organisational skills, initiative, and ability to prioritise work.
• Ability to perform several tasks with attention to detail.
• Excellent communication skills (oral and written) to team members and partners.
• Ability to show initiative and take responsibility.
• Ability to work both independently and as part of teamwork.
• Possesses an unwavering sense of integrity.
• Ability to engage effectively and respectfully with a diverse group of team members and partners.
• Commitment to, and understanding of, Trócaire's Mision and values.

Qualities

• Ability to work with minimum supervision.
• Cultural sensitivity and respect.
• Flexible and willing to work additional hours to ensure that the required results are delivered.
• High level of reliability, objectivity and honesty.