Finance, Administration And People & Culture Assistant At Villagereach

Summary

• The Finance, Administration & People & Culture (P&C) Assistant provides day-to-day operational support to the Nigeria Country Lead and team across finance, office administration, and people-related activities. By ensuring timely financial administration, efficient office operations, and accurate personnel documentation, the role strengthens the Nigeria office's effectiveness. It supports VillageReach's broader goal of building responsive, well-run country programs that deliver primary health care to under-reached communities.

Description

• Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.
• Support financial administration for the Nigeria office, including preparing, organizing, and submitting invoices, payment requests, expense reports, advances, and supporting documentation.
• Review financial documentation for completeness, support monthly financial close, and assist with basic budget tracking and expenditure monitoring.
• Prepare financial documentation for audits, donor reviews, and internal compliance reviews, and liaise with vendors on invoices and routine payment matters.
• Provide administrative support for recruitment, onboarding, employee documentation, and offboarding, working closely with the People & Culture team.
• Maintain accurate and confidential personnel records, and track probationary periods, contract dates, leave records, and mandatory training deadlines.
• Coordinate day-to-day office operations, including logistics for meetings, workshops, trainings, and team events, and support staff travel arrangements.
• Maintain office records, filing systems, and administrative trackers, and coordinate procurement of routine office supplies and services.
• Maintain records of office equipment and organizational assets, and coordinate with landlords, IT providers, security providers, and other vendors.
• Support the Country Lead by maintaining key operational calendars and trackers, coordinating team meetings, and following up on agreed action points.
• Provide additional operational, financial, and people-support assistance to the Nigeria team during periods of increased program activity.

Competencies:

• VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document.

Achieving Great Results:

Risk Taking and Innovation

• Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness.

Business Judgement

• Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy.

Building Strong Teams

• Key Behaviors: Trust in Subject Matter Experts (SME's); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission.
• Setting Direction:

Compelling Communication

• Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener.

Resilient Self Leadership

• Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one's own agency and takes accountability.

Stewardship and Personal Alignment

• Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability.
• Bringing Others with You:

Influencing Leadership

• Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure.

Radical Partnership

• Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness.

Cultivates a Growth Mindset

• Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities.

Cultural Intelligence and Inclusion

• Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one's own behavior.
• Requirements
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Supervisory Responsibilities:
• This position has no supervisory responsibilities.

Education & Experience:

• Bachelor's degree or equivalent qualification in Finance, Accounting, Business Administration, Human Resources, Management, or a related field.
• At least 2 - 4 years of relevant professional experience in finance, administration, HR/People & Culture, operations, or a comparable support role.
• Experience supporting financial transactions, documentation, expense management, or basic financial reconciliation.
• Experience with administrative coordination and office operations.

Other Qualifications:

• Established cultural competency in partnering with racial, cultural and linguistically diverse groups.
• Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment.
• Strong written and verbal communication skills in English; proficiency in a local Nigerian language (e.g. Hausa, Yoruba, or Igbo) is an advantage.
• Legal authorization to work in Nigeria.
• Previous experience with an international NGO, nonprofit, development organization, or other multi-country organization.
• Experience supporting recruitment, onboarding, employee records, or other HR/People & Culture processes.
• Familiarity with Nigerian employment and statutory administrative requirements.
• Experience working with financial, HRIS, payroll, procurement, or ERP systems.
• Experience supporting donor-funded projects or programs.