Organize, sort, and file physical documents, invoices, delivery notes, and operational records systematically.
Maintain a secure digital and physical archiving system to allow fast and efficient document retrieval.
Update document tracking registers and logs for incoming and outgoing files.
Monitor file storage conditions to protect company records from damage, loss, or unauthorized access.
Digitize and scan paper documents into company databases or shared drives where applicable.
Perform regular file audits to identify missing records, misplaced files, or documents due for archiving.
Assist administrative, accounts, and operations departments with document photocopying, binding, and file retrieval.
Ensure strict confidentiality and data protection compliance regarding sensitive company and client records. *
Requirements
Diploma or certificate in Records Management, Information Science, Office Administration, or a related field.
Minimum of 1-3 years of proven experience in filing, records management, or general administrative support, preferably in a manufacturing, construction, or corporate environment.
Good working knowledge of Microsoft Office applications (Word, Excel) and electronic document management systems.
High level of accuracy, strong organizational skills, and strict attention to detail
Excellent integrity, trustworthiness, and ability to handle confidential information responsibly.