The Facility Management Accountant is the financial anchor for operational estates. Handling the financials for currently three functional estates this role requires a highly organised professional. The successful candidate will not only manage day-today inflows and outflows (service charges, power vending) but will also be tasked with clearing historical accounting backlogs, developing tailored Charts of Accounts (COAs), and ensuring complete financial transparency for both Management and the funding Estate Homeowners and Resident Associations.
RESPONSIBILITY
Develop, implement, and maintain a tailored Chart of Accounts (COA) for the Facility Management unit, ensuring accurate tracking of diverse FM headings with a critical focus on monitoring power expenditure.
Prepare and present comprehensive Income & Expenditure reports on a Monthly, Quarterly, and Annual cadence to both internal Mixta management and external Estate Resident Associations.
Aggressively manage, reconcile, and clear historical accounting backlogs, including the immediate financial setup and COA preparation for all estate locations.
Ensure daily tracking and reporting of all money collections from the Estates via service charge, power token vending, surcharges and others.
Generate rapid, accurate reports detailing service charge arrears, clearly identifying payment compliance and defaults by residents to support the recovery team.
Provide detailed financial records of each apartment in the Estate and prepare Timely and accurate management accounts
Prepare reports of power tokens vended, and nil reports for each apartment in the Estate
Provide monthly reports of Income & Expenditures of the Estate
Manage the end-to-end accounts payable and accounts receivable cycles across multiple estate sites simultaneously.
Ensure all Bank Accounts are reconciled to books promptly for all service charge payments.
Ensure all intercompany reconciliations are delivered, and reconciling items are treated
Receive, Track, document, recognise and initiate process for settlement of all invoices due and payable by Estate Facility Management Activities
Document the record of Estate Facility Management Assets and Liabilities
Prepare budget and forecast of the financial activities of the Estate Facility Management
Qualifications
Professional qualifications in Accounting or Finance (e.g., bachelor's degree in Accounting, Finance, or related field; relevant professional certification (ACA, ACCA) is an advantage).
Minimum of 7-13 years of progressive accounting experience, with at least 3 years dealing with complex reconciliations, multi-entity reporting, or facility management accounting.
Candidates should possess strong Accounting and Finance skills, including practical knowledge of accounting principles and financial management in a facilities or real estate environment.
Candidates should be proficient in preparing and reviewing Financial Statements and managing Accruals to ensure accurate and timely reporting of facility-related costs and revenues.
Candidates should demonstrate solid Analytical Skills, with the ability to interpret financial data, identify trends, and provide actionable recommendations to stakeholders.
Experience using accounting software and Excel for budgeting, forecasting, and reporting, ideally within real estate, infrastructure, or facility management sectors.
Strong attention to detail, integrity in handling financial information, and the ability to meet deadlines in a fast-paced environment.
Effective communication and collaboration skills to work with cross-functional teams and present financial information clearly.