We are seeking a reliable and proactive Facility Assistant to support the Facility Manager in the effective day-to-day operation, maintenance, safety, and upkeep of company facilities and properties. The successful candidate will assist with routine inspections, maintenance coordination, vendor supervision, facility records, utilities, and general operational support to ensure facilities remain safe, functional, clean, and well maintained.
- Assist the Facility Manager with the day-to-day management and maintenance of company facilities and properties.
- Conduct routine inspections of buildings, equipment, common areas, utilities, and external areas and report defects promptly.
- Assist in coordinating preventive and corrective maintenance activities.
- Follow up with technicians, contractors, and service providers to ensure maintenance jobs are completed properly and on schedule.
- Monitor the condition and functionality of electrical, plumbing, HVAC, generator, water, security, and other facility systems.
- Assist with monitoring utilities, including electricity, water, fuel, and other facility-related services.
- Maintain accurate records of maintenance activities, incidents, repairs, inspections, and service schedules.
- Assist with supervising cleaning, security, landscaping, waste management, pest control, and other facility service providers.
- Support the Facility Manager in obtaining quotations and coordinating approved facility-related purchases and services.
- Assist with inventory and proper storage of facility supplies, tools, and consumables.
- Report safety hazards, breakdowns, incidents, and other facility concerns immediately.
- Support compliance with health, safety, fire, environmental, and building requirements.
- Assist during inspections, audits, emergency situations, and facility improvement projects.
- Perform other facilities and administrative support duties assigned by the Facility Manager.
- Basic understanding of building maintenance, facilities operations, and property upkeep.
- Good organizational and record-keeping skills.
- Ability to coordinate contractors, technicians, and service providers.
- Strong observation and problem-solving skills.
- Good communication and interpersonal skills.
- Proactive, dependable, and responsive approach to work.
- Ability to work with minimal supervision and support multiple facility priorities.
- Basic proficiency in Microsoft Office and facility record-keeping tools.
- Experience in real estate, property management, hospitality, or corporate facilities is an advantage.
- OND/HND/Bachelor\'s degree in Facilities Management, Estate Management, Engineering, Building Technology, Business Administration, or a related field.
- 2 - 4 years\' relevant experience in facilities, property management, maintenance, or a related role.
- Experience supporting a Facility Manager or facilities team is an advantage.
- Basic knowledge of health and safety requirements is preferred.