Retail

Facilities Manager

AFMS Group·Gauteng, south-africa·Full Time·Contract
RetailFull TimeContract
-Closes Oct 28, 2026

Key Accountabilities/ Principal Responsibilities

Primary Duties

  • Manage designated site
  • Manage staff and sub-contractors
  • Manage contractors
  • Client liaison
  • Landlord liaison
  • Invoicing submission and control
  • Management Reports
  • FM Solutions general operations
  • Implement and adhere to Processes and Procedures
  • Manage Health and Safety

Secondary Duties

  • Manage Designated Sites
  • Maintain service levels
  • Complete customer focus
  • Pro-active inputs
  • Feedback and communication to Head Office

Manage Staff

  • Create and adapt staff work profiles
  • Performance measurement
  • Delegate responsibilities
  • Service assessment on Key Performance Areas
  • Corrective action

Manage Contractors

  • Ensure a valid Service Level Agreement (SLA) exists
  • Know all the SLA terms and conditions
  • Adhere to FM Solutions SLA
  • Ensure proper service delivery
  • Performance measurement
  • If needed: Institute non-conformances
  • Approve service schedules
  • Initiate and approve requests for service
  • Follow up on outstanding Helpdesk Work Orders and Requests

Client and Landlord Liaison

  • Regular Operations Meeting with client
  • Note areas of concern, if possible, action to rectify
  • Feedback to line Manager
  • Regular Project Feedback to client
  • Ensure client satisfaction
  • Complete all / any client requests

Invoicing Control

  • Compare invoices to Work Orders
  • Attend weekly finance meetings
  • Approve and process of payment within specified time frame
  • Forward to Head Office Accounts Department
  • Familiarise yourself with the approved invoicing procedure and abide by them
  • Ensure timeous submission of invoicing by Contractor
  • Tracking of all invoicing

Management Reports

  • Complete a monthly Management Report for the Client, highlight all operational issues and comment on the status of such issues
  • Report on status of projects
  • Report on staff (FMS)
  • Highlight concerns
  • Make recommendations or submit request for assistance

FM Solutions Operations

  • Negotiate Contracts with Client with Line Manager Approval
  • Negotiate Supply Contracts with Vendors
  • Negotiate Lease Contracts with vendors with Client and Line Manager Approval
  • Ensure that all Operational Outputs get noted
  • Timesheet management
  • On-site expenditure
  • Communicate all operational aspects to staff
  • Ensure that client has been made aware of any operational changes
  • Make recommendations on any operational issues that need to be altered to fit individual sites
  • CAFMS

Process and Procedures

  • Institute all approved process and procedures
  • Adapt and make site specific
  • If needed create additional
  • Communicate to staff
  • Ensure all staff understands
  • Implement revised process and procedures
  • Measure validity as a repetitive exercise
  • Report back to Head Office
  • Forward site-specific Process and Procedures to Configuration Management

Key Skills and Experience

  • Grade 12
  • 3 Year tertiary qualification
  • Min 5 years relevant experience, which included Project Management and Organisational Planning
  • Good PC skills with MS Office essential.
  • Knowledge of legal aspects pertaining to contracts etc.
  • Knowledge of the helpdesk as a tool to manage outsourced service provision to a corporate.
  • Budgeting experience
  • Working knowledge of e-Commerce initiatives.
  • Occupational Health & Safety

People and Management Skill

  • People & communication skills (written and oral)
  • Good and proven leadership skills
  • Customer focused
  • Ability to work under pressure
  • Self-managed
  • Ability to create and maintain budgets
  • Able to keep contractors in line with agreed Service Level Agreements (SLA's)
  • Negotiation skills.
  • Initiative, vision & drive.
  • Project management and organisational planning skills.
  • Analytical thinking and problem solving
  • Planning and aligning
  • Organisational and administrative skills
  • Relationship management
  • Learning and adaptability
  • Strong accounting skills

Key result areas

  • Understand role of reporting to the business and client
  • Understand role of managing staff to closely ensure output is aligned with business requirements
  • Understand interworking with various teams to ensure client financial compliances
  • Understanding that feedback and communication is critical to success

Key skills

MatricBachelors

At a glance

Company

AFMS Group

Location

Gauteng, south-africa

Employment

Full Time

Experience

Valid until

October 28, 2026

Created

October 14, 2026

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