Executive Secretary Division: Corporate Services

Purpose of the Job:

• The successful candidate will provide professional, efficient and confidential secretarial and administrative support to the Divisional Executive: Corporate Services. The role includes managing the Executive's diary, meetings, travel, documents, records, stakeholder engagements and office governance processes. The successful candidate will report directly to the Divisional Executive: Corporate Services.

Key Performance Areas:

• Manage the Divisional Executive's diary, appointments, meetings and access to the Executive's Office.
• Coordinate meeting venues, agendas, supporting documents and meeting packs.
• Prepare accurate correspondence, reports, submissions and presentations.
• Maintain effective physical and electronic filing and records-management systems.
• Process financial, travel and related claims accurately and timeously.
• Arrange domestic and international travel, including flights, accommodation, transport, visas and foreign currency.
• Screen telephone calls, manage messages and respond to emails as instructed.
• Handle and redirect stakeholder complaints and enquiries within prescribed turnaround times.
• Maintain governance calendars, action registers, deadlines, approvals and compliance records.
• Check documents for completeness, correct approvals, version control and supporting information.
• Ensure that governance records and evidence are properly filed and available for audits or reviews.
• Coordinate events, seminars, special projects and other ad hoc activities.
• Liaise professionally with internal departments, regulated entities, government departments, consultants and service providers.

Other Key Competencies:

• The candidate must demonstrate the following skills and attributes: Executive diary and office management, planning and organising, attention to detail, confidentiality and professional ethics, effective written and verbal communication, document preparation and report writing, information and records management, governance and compliance administration, stakeholder and customer-service orientation, analytical thinking and problem-solving, emotional intelligence and maturity, teamwork and collaboration, initiative and adaptability, ability to work effectively under pressure, and respect for diversity

Requirements

• A post Matric Certificate or Diploma in Administration, Office Administration or a related field. A Bachelor's Degree in Administration will be advantageous A minimum of 2 to 3 years' office management, personal assistant, executive secretarial or senior administrative experience. Advanced Microsoft Office skills. Excellent verbal and written communication skills. Strong planning, organising and time-management skills. Ability to work under pressure, manage competing priorities and meet deadlines. Ability to maintain a high level of confidentiality. Strong attention to detail, interpersonal and customer service skills.

Closing Date: 01 October 2026.