Well established company in JHB North seeks an Executive Assistant to the CEOMinimum Requirements
Minimum 10 years' experience in an Executive PA / Executive Assistant role.
Previous experience working in a small to medium-sized company.
Project management, facilities management or general office management experience is essential.
Previous staff management and supervisory experience is essential.
Relevant qualification or diploma will be advantageous.
Excellent written and verbal communication skills.
Strong administrative, organisational and time-management abilities.
Proficient in MS Office, email and general computer applications.
Ability to work independently, prioritise tasks and meet deadlines.
Professional, calm and efficient temperament, with the ability to work well under pressure.
Provide comprehensive administrative and executive support to the CEO and Chairman.
Manage diaries, appointments, meetings, conference calls and travel/venue arrangements.
Coordinate meetings, prepare documentation, presentations and minutes where required.
Draft correspondence, reports and general documentation.
Maintain organised filing systems and ensure important documents are easily accessible.
Liaise with internal and external stakeholders, clients and company branches.
Compile, collate and distribute monthly and quarterly management and sales reports.
Assist with sales administration, agent documentation and annual tax directive letters.
Monitor reporting deadlines and follow up with relevant departments.
Oversee Head Office facilities and property maintenance, including obtaining quotations, coordinating suppliers and managing purchase orders.
Manage and supervise support staff, including the company driver and kitchen administrator.
Oversee staff schedules, leave applications and performance reviews.
Attend to general office management and ad hoc administrative duties.
Desired Skills:
executive assistant
personal assistant
PA