We are seeking a highly experienced and proactive Executive Assistant to the Managing Director (MD) who brings deep, hands-on experience supporting C-suite executives.
This role goes beyond basic administrative support.
The ideal candidate is a strategic partner, highly organized, detail-oriented, and capable of managing the MD's priorities, time, and communication with professionalism and discretion.
Key Responsibilities
Provide high-level executive support to the Managing Director, ensuring seamless day-to-day operations
Manage complex calendars, scheduling, and coordination of meetings across internal and external stakeholders
Act as a gatekeeper and liaison between the MD and key stakeholders (internal teams, clients, partners)
Prepare meeting materials, reports, presentations, and briefing notes for executive engagements
Handle sensitive and confidential information with the highest level of discretion
Coordinate travel arrangements, itineraries, and logistics for business trips
Track key action items and follow-ups to ensure timely execution of priorities
Support in organizing executive meetings, board meetings, and leadership sessions
Assist with correspondence, emails, and communication on behalf of the MD when required
Anticipate needs and proactively resolve issues before they arise
Requirements
3+ years of experience as an Executive/Personal Assistant supporting C-suite executives (CEO, MD, COO, etc.)
Strong understanding of executive-level support and business operations
Proven ability to manage high-pressure, fast-paced environments
Excellent organizational and time management skills with strong attention to detail
Strong written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Ability to multitask, prioritize, and manage competing demands effectively
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong problem-solving skills and a proactive mindset
What We're Looking For:
Someone who understands the rhythm and demands of supporting a C-suite executive
A highly dependable and resourceful individual who can be trusted with critical tasks
A calm, composed professional who can operate effectively under pressure
Someone who doesn't wait for instructionsbut anticipates needs and takes initiative
Strong stakeholder management and interpersonal skills
Nice to Have:
Experience supporting a Managing Director or CEO in a corporate or fast-paced environment
Exposure to board-level coordination and executive reporting.