Executive Assistant To The Managing Director

.About the Role

• We are seeking a highly organised, proactive and technology-driven Executive Assistant to support senior management.
• The ideal candidate must be exceptionally organised, detail-oriented and comfortable working in a fast-paced business environment. A candidate with a background or working knowledge in engineering, building, construction, and real estate.
• We are particularly interested in candidates who are digitally savvy, confident with smartphones and modern technology, and capable of leveraging AI tools to improve productivity and workflow efficiency.

Key Responsibilities

• Manage executive schedules, appointments, meetings and travel arrangements.
• Handle correspondence, emails, calls and official communications.
• Prepare reports, presentations, memos, meeting agendas and minutes.
• Coordinate meetings, track action points and follow up on assigned tasks.
• Organise and maintain physical and electronic records.
• Support project coordination and liaise with contractors, consultants, suppliers and other stakeholders.
• Conduct research and provide administrative and operational support to management.
• Utilise AI tools and digital applications to improve efficiency and productivity.
• Handle confidential information with professionalism and discretion.

Requirements

• Bachelor's degree in Engineering, Estate Management, Architecture, Building Technology. a masters in Project Management or an MBA will be an added advantage.
• 8 years relevant work experience.
• Excellent proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Practical experience using AI tools, particularly ChatGPT.
• Strong digital literacy and confidence in using smartphones, mobile applications and online collaboration tools.
• Excellent written and verbal communication skills.
• Exceptional organisational skills and attention to detail.
• Ability to multitask, prioritise competing demands and meet deadlines.
• High levels of professionalism, discretion and confidentiality.

The Ideal Candidate

• Proactive, resourceful and solution-oriented.
• Highly organised with strong follow-through abilities.
• Tech-savvy and eager to adopt new digital tools.
• Able to anticipate executive needs and work with minimal supervision.
• Adaptable and effective in a fast-paced environment.