The Executive Assistant provides confidential administrative, secretarial, and personal support to the Managing Director to ensure the efficient coordination of daily activities within the Office of the MD.
The role is responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and facilitating communication between the Managing Director and internal or external stakeholders. The position ensures that the MD's office operates in an organized, responsive, and professional manner.
KEY RESPONSIBILITIES
Provide administrative and secretarial support to the Managing Director.
Manage the MD's calendar, appointments, daily schedule and official engagements.
Coordinate meetings, travel arrangements, and logistics for the MD.
Serve as the primary coordination point between the MD and internal or external stakeholders.
Prepare meeting agendas, circulate relevant documents, take minutes when required, and follow up on agreed action points.
Arrange travel itineraries, accommodation, transportation, and logistics for official visits and engagements.
Ensure discretion and confidentiality when handling sensitive organizational and personal information.
QUALIFICATION & REQUIREMENTS
Bachelor's degree in business administration, Office Management, or a related discipline.
3 - 5 years' relevant experience as an executive assistant, or in a similar role.
Excellent Verbal and written communication skills.
Ability to liaise professionally with senior management, employees, clients, contractors, and other external stakeholders.
Proactive, detail oriented, and capable of anticipating needs and taking initiative.
Proficiency in Microsoft office suite, and other relevant administrative tools.
Proven ability to maintain confidentiality and manage sensitive information in a fast-paced organisation.