We are a dynamic and impact-driven organization dedicated to advancing gender equity, political inclusion, and governance reform. Our mission is to design and implement high-impact interventions that promote access to resources, representation, and opportunities for women across various sectors.
We are recruiting to fill the position below:
Job Title: Executive Assistant to the CEO
Location: Lagos Employment Type: Full-time
Role Overview
The Executive Assistant to the CEO serves as a trusted right hand, providing comprehensiveexecutive, administrative, project coordination, and personal support to ensure the smoothrunning of both business and selected personal commitments.
The successful candidate will behighly organised, proactive, and resourceful, with excellent judgement, strong communicationskills, and the ability to manage multiple priorities in a fast-paced environment.
They will be responsible for managing the CEO's schedule, coordinating correspondence, liaisingwith internal and external stakeholders, following up on projects and key deliverables, andhandling assigned personal matters with professionalism and discretion.
The role also requiresthe ability to coordinate and manage priorities on the CEO's behalf, and a willingness to be flexiblyavailable, including beyond standard working hours when required.
Key Responsibilities Executive Support:
Manage the CEO's calendar, appointments, meetings, and daily schedules.
Draft, review, and manage emails and professional correspondence.
Prepare reports, presentations, briefing notes, and business documents.
Screen calls and correspondence, ensuring timely follow-up.
Coordinate travel and itineraries.
Organize meetings, agendas, minutes, and action points.
Maintain confidential records and documentation.
Project & Business Coordination:
Coordinate projects assigned by the CEO.
Track timelines and deliverables.
Follow up with employees, vendors, and stakeholders.
Ensure assigned tasks are completed on time.
Monitor ongoing business activities and provide updates.
Escalate critical matters requiring the CEO's attention.
Stakeholder Management:
Serve as a key point of contact for selected internal and external stakeholders.
Represent the CEO professionally in meetings and communications where appropriate.
Coordinate meetings and engagements with key stakeholders.
Personal & Administrative Support:
Provide comprehensive personal support to the CEO.
Coordinate personal appointments and schedules.
Assist with personal errands and day-to-day requests.
Coordinate with vendors and service providers on personal matters.
Support the coordination of family-related activities and engagements as required.
Handle other personal assignments delegated by the CEO.
Business Continuity:
Serve as the primary point of coordination on the CEO’s behalf.
Monitor ongoing activities and ensure priorities remain on track.
Follow up with internal and external stakeholders on outstanding matters.
Exercise sound judgment in resolving routine issues and escalating significant mattersappropriately.
Ensure the smooth day-to-day running of the CEO's business priorities.
Qualifications
Bachelor's Degree in Business Administration, Management, Social Sciences, or relateddiscipline.
Must have 4–6 years' experience as an Executive Assistant, Personal Assistant, or in asimilar executive support role.
Experience supporting C-suite executives, founders, or business owners is highlydesirable.
Experience coordinating projects and managing multiple stakeholders is an addedadvantage.
Required Skills & Competencies: Technical Skills:
Advanced proficiency in Microsoft Excel.
Proficiency in Microsoft Word, PowerPoint, and Outlook.
Experience using Google Workspace.
Strong report writing and documentation skills.
Calendar and travel management.
Internet research and information gathering.
Basic budgeting and expense tracking.
Core Competencies:
Excellent organizational and time management skills.
Strong written and verbal communication skills.
High level of professionalism and discretion.
Ability to multitask and manage competing priorities.
Strong attention to detail.
Excellent interpersonal and relationship management skills.
Problem-solving and critical-thinking ability.
Ability to work independently with minimal supervision.
High level of integrity and confidentiality.
Strong sense of ownership and accountability.
Proactive mindset with excellent follow-through.
Salary N500,000 - N600,000 monthly