Executive Assistant (mining / Minerals / Admin / Human Resources)

Responsibilities:

• Provide comprehensive executive and administrative support to the Chief Financial Officer, ensuring the efficient management of daily operations and priorities.
• Manage complex executive calendars, appointments, meetings, and travel arrangements, including local and international travel.
• Coordinate Executive Committee and leadership meetings, including agenda preparation, meeting packs, minutes, and action tracking.
• Draft, review, and manage executive correspondence, reports, presentations, and confidential documentation.
• Serve as the primary point of contact between the Executive Office and internal and external stakeholders.
• Monitor, track, and follow up on key business initiatives, projects, and action items to ensure timely completion.
• Maintain accurate records, filing systems, and document control processes while ensuring confidentiality and compliance with company standards.
• Process executive expenses, purchase orders, and other administrative and financial requirements while supporting the overall effectiveness of the Executive Office.

Requirements: Qualification and Skill

• Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• Minimum 8-10 years' experience in an Executive Secretary, Executive Assistant, or senior administrative support role.
• Proven experience supporting C-suite executives, senior leadership teams, or Executive Committee members.
• Experience within the mining, minerals processing, engineering or industrial environment would be advantageous.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent written and verbal communication skills, with strong report writing, minute taking, and presentation preparation capabilities.
• Exceptional organisational, stakeholder management, time management, and multitasking skills, with the ability to handle confidential information with discretion and professionalism.