Executive Personal Assistant

Resource Recruitment

KwaZulu-Natal, south-africa

Job Description Our client in the Waterfall area is seeking an Executive Personal Assistant to provide comprehensive administrative support directly to the CEO. Duties include diary management, minute-taking, coordinating company travel and logistics, managing payment requests, supporting head office IT and administration, and overseeing office stock and procurement. Candidates must have strong PA or executive assistant experience, be proficient on MS Office, have excellent communication skills with senior management and suppliers, and a high degree of discretion when handling confidential information. Preference will be given to applicants who live in the surrounding areas, have their own car, and are available immediately.

2 days ago

Personal Assistant To Mining Project Manager

Marvel Placement Consultants

Centurion, Gauteng, south-africa

FULL_TIME

Minimum Requirements: Grade 12 (Matric) is essential. National Diploma or equivalent qualification in Business Administration, Office Management, Project Administration or a related field would be advantageous. Minimum of 3-5 years' experience as a Personal Assistant, Executive Assistant or Project Administrator. Previous experience within the mining industry is essential. Experience supporting Project Managers, Senior Managers or project teams within mining, engineering or construction environments. Strong working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint. Experience coordinating meetings, managing diaries, preparing reports and handling project documentation. Knowledge of mining project terminology, processes and site administration requirements would be advantageous. Excellent written and verbal communication skills. Strong organisational, time-management and multitasking abilities. High level of professionalism, confidentiality and attention to detail. Ability to work independently, take initiative and manage competing priorities. Willingness and ability to travel to mining sites in Rustenburg when required. A valid driver's licence and own reliable transport would be advantageous. Roles and Responsibilities: Executive & Administrative Support Provide comprehensive administrative and personal assistant support to the Project Manager. Manage the Project Manager's diary, appointments, meetings and travel arrangements. Coordinate internal and external meetings, including scheduling, preparing agendas and distributing meeting invitations. Handle correspondence, telephone calls and general administrative enquiries. Prepare, format and maintain professional reports, presentations, letters and other documentation. Manage confidential information and ensure professional handling of sensitive matters. Project Coordination & Documentation Assist with the coordination and administration of mining project activities. Maintain project records, registers, reports and relevant documentation. Track outstanding actions, deadlines and deliverables and follow up with relevant stakeholders. Assist with the preparation and distribution of project progress reports and meeting minutes. Ensure project documentation is accurately filed, updated and easily accessible. Provide general administrative support to ensure the smooth running of project operations. Meeting & Stakeholder Coordination Coordinate project meetings with internal departments, contractors, consultants and external stakeholders. Prepare meeting agendas, record minutes and distribute action items. Follow up on outstanding actions and ensure relevant stakeholders provide feedback within agreed timeframes. Maintain professional communication with project teams, management and external service providers. Assist with the coordination of communication between the head office and mining site teams. Travel & Site Administration Coordinate travel arrangements, accommodation and logistics for project-related meetings and site visits. Assist with arrangements for Rustenburg site visits as required. Provide administrative support relating to site activities, contractor meetings and project requirements. Assist with coordinating site access and relevant documentation where required. Ensure effective communication and administrative coordination between the Irene office and mining operations. Reporting & General Office Administration Assist with compiling, updating and maintaining project reports, spreadsheets and presentations. Monitor deadlines and ensure administrative tasks are completed within required timeframes. Maintain an organised electronic filing and document management system. Assist with general office administration and other project-related duties as required. Identify opportunities to improve administrative processes and overall office efficiency. Professional Conduct & Confidentiality Maintain a high level of professionalism and confidentiality when dealing with management, employees, contractors and external stakeholders. Demonstrate initiative, accountability and sound judgement when managing daily responsibilities. Work independently while maintaining effective communication with the Project Manager and wider project team. Ensure all administrative activities are conducted in accordance with company policies and procedures. Closing Date: Submissions for this vacancy will close on 6 November 2026 , however, you will still have the opportunity to submit your CV for this position until 29 November 2026 . Please Note: Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we do our utmost best to respond to each applicant. However, should your application be successful, we will be in direct contact with you. If you do not hear from us within two weeks of submission, please consider your application unsuccessful. We will, however, keep your details on our database for future opportunities. PoPI Act: Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive."

3 days ago

Personal Assistant To Portfolio Manager

Pro Talent

KwaZulu-Natal, south-africa

full-time

Are you highly organised, proactive, and able to stay one step ahead in a fast-paced environment? Our client is looking for a driven Personal Assistant who can provide high-level support, manage multiple priorities, and ensure operations run smoothly. About You You are: Highly organised with exceptional attention to detail Proactive, self-motivated, and solutions-driven Able to work independently and take ownership of tasks Skilled at managing competing deadlines and priorities Professional, confident, and discreet Calm under pressure and adaptable to changing demands Tech-savvy and always looking for smarter ways to work Key Responsibilities Executive Support Manage diaries, appointments, meetings, and schedules Coordinate meetings and prepare agendas, reports, presentations, and correspondence Take meeting minutes and track action items Monitor and manage daily priorities and follow up on outstanding tasks Liaise with internal teams and external service providers Administration & Coordination Maintain organised filing systems and records Prepare spreadsheets, reports, and schedules Assist with projects and special assignments Track key deadlines, renewals, and commitments Handle confidential information with professionalism Technology & Reporting Utilise advanced Microsoft Excel for reporting, data management, analysis, and dashboards Leverage AI tools and technology to improve efficiency, research information, and streamline administrative processes Requirements Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field Minimum 3 years' experience in a Personal Assistant, Executive Assistant, Office Manager, or similar role Advanced Microsoft Excel skills, including formulas, pivot tables, reporting, and data analysis Strong knowledge of Microsoft Office Experience using AI tools in a professional environment will be advantageous Excellent written and verbal communication skills Professional and polished presentation Valid driver's licence and own reliable vehicle Based in or within reasonable commuting distance of Sibaya The Ideal Candidate This role is suited to someone with strong initiative, excellent organisational skills, and the ability to anticipate needs before they arise. You are energetic, resourceful, and thrive in a busy environment where no two days are the same. If you're the type of person who takes ownership, solves problems, and gets things done, we'd love to hear from you

3 days ago

Pa & Bookkeeper Bellville

Time Personnel

Cape Town, Western Cape, south-africa

FULL_TIME

REQUIREMENTS Proven experience as a PA or Executive Assistant Solid, demonstrable bookkeeping experience Computer literate and confident with spreadsheets, financial systems and office software Able to switch from a financial reconciliation to an urgent executive request and back again without losing accuracy Exceptionally organised, detail-oriented and methodical Able to handle pressure, interruptions and shifting priorities without becoming overwhelmed Thinks independently, uses initiative and takes responsibility for outcomes Proactive, resourceful and solutions-driven Exceptional communication skills both verbally and in writing Understands the importance of confidentiality, integrity and professional judgement DUTIES Bookkeeping & Financial Administration Maintaining accurate financial records and day-to-day bookkeeping Processing and reconciling transactions, bank statements, accounts payable and receivable Preparing invoices, tracking payments and following up on outstanding accounts Managing expense records, supporting cash-flow monitoring and keeping financial documentation organised Assisting with monthly financial reporting and preparing information for accountants Maintaining accurate, up-to-date records and ensuring that nothing falls through the cracks Executive & Personal Assistance Managing diaries, meetings, appointments, travel arrangements and competing priorities Handling correspondence, calls, follow-ups and confidential information Preparing documents, reports, presentations and meeting notes Anticipating needs, identifying potential problems and taking initiative before being asked Keeping tasks, deadlines and moving parts under control in a busy, ever-changing environment Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

7 days ago

Director’s Assistant - Sa

D2B

Remote, south-africa

Full Time

Position: Director’s Assistant Salary: Up to 900/month Working Hours: UK business hours Holidays: UK public holidays About the Role: We are seeking a proactive, commercially minded, and detail-driven Directors' Assistant / Business Operations Assistant to join our UK based client as a dedicated full-time remote team member based in South Africa or the Philippines. Our client is an established East London law firm handling approximately 100 residential conveyancing matters per month, led by two Managing Directors. This is not a traditional personal assistant roleit is a business-critical support position designed specifically to serve as the operational right hand to the two Directors. In this role, you will take direct responsibility for taking recurring administrative, financial, and operational tasks off the Directors' desks. From managing billing and financial reporting to conducting market research and scheduling business development meetings, you will act as a trusted executor who ensures the firm's core operational engine runs smoothly without needing constant chasing. Key Responsibilities Direct Executive Support & Communication Dedicated Assistance: Work exclusively as a dedicated resource for the two Directors, protecting their time from low-level operational distractions. Professional Communication: Communicate impeccably via written and spoken English, representing the Managing Directors professionally to clients, partners, and third parties. Financial & Billing Operations Billing & Invoicing: Manage routine billing processes, track outstanding invoices, prepare fee earner financial summaries, and maintain accurate accounting data. Reporting & Data Reconciliation: Compile weekly/monthly business reports, monitor financial metrics, and reconcile data accuratelyknowing when to verify information rather than guessing. Client & Financial Records: Handle sensitive, confidential financial data and legal records with absolute discretion and strict compliance. Business Development & Operational Support Outbound Outreach & Research: Research local UK estate agents, mortgage brokers, and property professionals, make confident initial telephone contact, and arrange meetings as needed Schedule & Priority Management: Manage the Directors' calendars, coordinate appointments, take comprehensive meeting notes, and follow up on action items. Process Execution: Execute recurring administrative routines, set up digital filing systems, and keep internal business operations organise. Requirements Required Skills & Experience Executive / Operations Support Background: Proven experience as a Directors' Assistant, Operations Assistant, or Executive Assistant directly supporting busy business owners, founders, or senior leadership. Commercial & Numerical Aptitude: Strong proficiency with numbers, financial reporting, invoicing, and basic bookkeeping/data analysis. Confident Outreach Skills: Comfortable picking up the phone to conduct research, engage third parties, and book meetings without requiring a hard sales background. Unscripted & Professional Communication: Exceptional written and spoken English with an articulate, natural tone suited for UK business interactions. Ground-Level Attitude: Zero ego regarding administrative workgenuinely happy balancing high-level operational reporting with routine administrative and billing tasks. High Accountability & Judgment: Self-motivated and proactive, with the sound judgment to work independently while knowing precisely when to escalate critical financial or legal queries. Working Arrangements Setup: Full-time (40 hours per week), dedicated remote position based in South Africa or the Philippines Hours: Strict alignment with UK business hours to provide real-time operational support to the Managing Directors. What Success Looks Like The two Directors are completely freed from routine billing, reporting, and administrative chasing; business development meetings with local UK estate agents are booked consistently; financial reporting is executed with 100% accuracy; and the Directors save significant hours each week, allowing them to focus on firm growth and family life. Originally posted on Himalayas

10 days ago

Virtual Assistant - Empblsp01

Employmate

Remote, south-africa

Contractor

Virtual Assistant Location: South Africa, Remote Employment Structure: Independent ContractorStandard Working Hours: 04:00am SAST - 10:00am SAST - Part-Time ( Flexible )Salary Range: R17 000 per month depending on experience and expertise About Our Client Our client is an exciting girls' football initiative currently in its inaugural season. With a strong focus on community collaboration and empowering young girls through sport, they are building a foundation for future football clubs across South Africa. The role You will work closely with the Founder to ensure the smooth running of daily operations across Brisbane and Cape Town. From managing administration and coordinating schedules to keeping everything organised and on track, you will play a key role in allowing the Founder to focus on partnerships, player development and business growth. This role is ideal for someone who is highly organised, proactive and confident in taking initiative without needing constant direction.Key responsibilities Founder support Manage the Founder's calendar, appointments and meetings across Brisbane and Cape Town time zones Monitor and organise the inbox, triage enquiries and draft replies for approval Track correspondence with partners, sponsors, clubs and community stakeholders Maintain partnership records, agreements and key dates in one place Prepare documents, reports, presentations and correspondence Program operations Support Season One logistics, match days and events from a coordination point of view Coordinate tasks and deadlines across projects and people on the ground Keep spreadsheets, records and internal documentation accurate and current Systems and admin Complete data entry, research and general administrative tasks Support scheduling and basic admin for social media. Content creation sits with a separate role. Spot ways to improve how we organise and run things, and put them in place Safeguarding, confidentiality and representation We work with girls and their families, so the following are conditions of the role. Follow the clients safeguarding policy at all times Complete a background or working-with-children check Keep player, family, partner and sponsor information strictly confidential Represent the company in its approved voice. Make no commitments, public associations or mentions of partners without the Founder's sign-off.What you'll bring ( Essential ) Experience as a Virtual Assistant, Executive Assistant, Personal Assistant or similar Strong written English. You can draft a professional email that needs no rewriting. Excellent organisation and time management across competing priorities Strong attention to detail and comfort working independently with limited supervision Confidence with [Microsoft 365 / Google Workspace name your stack] and other online tools, and the ability to pick up new systems quickly A genuine interest in women's sport, girls' football or African sporting communities Nice to have Experience supporting a founder or an early-stage organisation Experience with CRM or project management tools Experience supporting events, partnerships or community programs Familiarity with South Africa, or experience working across time zones What success looks like Nothing falls through the cracks: tasks, follow-ups and deadlines are met The Founder's calendar, inbox and documents stay organised across both time zones Partners and stakeholders get timely, professional responses in the companies voice Records and agreements are current and easy to find The Founder spends more time on strategy, partnerships and the program itself Originally posted on Himalayas

12 days ago

Executive Assistant

At a glance

Similar roles you might like