Hours / Time Zone: Regular Nigerian time, 2 hours of overlap with ABT 3 times a week
Reports To: MD/CEO

Core Responsibilities

Inbox Management: Daily triage, organizing priorities, and drafting correspondence in the executive's 'voice'.
Calendar Management: Active scheduling, rescheduling, filtering meeting requests, and protecting deep-work focus time.
Follow-Ups & Action Items: Maintaining a running list of open loops and ensuring deadlines are met.
Travel & Logistics: End-to-end flight, lodging, and itinerary coordination, plus monthly expense reporting.
Projects & Operations: Preparing meeting agendas, slide decks, briefing docs, and managing light cross-team coordination.
AI & Automation Upkeep: Utilizing AI writing or scheduling tools (e.g., ChatGPT, Claude) to streamline repetitive workflows.
Any other assigned relevant task

Work Expectation

Communication: Daily updates
Response Time: Acknowledging or replying to messages within [1 hour] during core operating hours.
Discretion: Handling sensitive company, financial, and personal information with strict confidentiality.

Requirements

Language Skills: Strong written and spoken communication skills
Experience: dedicated experience as a virtual, senior administrative, or executive assistant is desired
Mindset: Strong ownership, proactive problem-solving, and a habit of proofreading documents
Home Office Setup: Reliable high-speed internet, a quiet workspace, and an HD webcam for video calls

INCLUDE A SHORT 2 MINUTES VIDEO INTRODUCTION

Executive Assistant

Key skills