Stanley & Akatu HR Partners Africa is your trusted AI-driven online HR consulting firm dedicated to transforming businesses through innovative and strategic human resource solutions.
Stanley & Akatu HR Partners Africa (S&A) is an HR consulting firm helping businesses across Africa build stronger teams and effective people practices. We provide recruitment, talent management, HR advisory, learning and development, and technology-driven HR solutions. By combining practical expertise with AI-powered tools, we help organisations simplify HR processes, improve employee performance, and support sustainable growth.
We are recruiting to fill the position below:
Job Position: Executive Assistant & Operations Specialist
Job Location: Lagos
Employment Type: Full-time
- We are hiring the role of Executive Assistant & Operations Specialist for our client, Carpe Diem Solutions, a PR and communications agency that connects brands with culture.
- We combine strategic communications, brand experiences and storytelling to build authentic narratives that move people.
- We’re hiring an Executive Assistant & Operations Specialist to be the operational backbone of a growing agency. You’ll support the CEO directly while owning the systems that keep client work, internal processes and business development running smoothly. You turn leadership priorities into day-to-day execution: anticipating needs, building scalable processes and making sure nothing falls through the cracks.
- You’ll get broad exposure across every part of the agency, working alongside a team of culture-driven communications experts.
What you will do
Executive Support:
- Act as the CEO’s primary point of contact and gatekeeper
- Manage the CEO’s calendar, inbox and communications
- Prepare briefing packs for meetings and presentations
- Draft, edit and send correspondence on the CEO’s behalf
- Coordinate logistics for internal and external meetings
- Prepare and review contracts and agreements
- Track and follow up on business development initiatives
- Maintain organised filing and records
- Run day-to-day operations and improve workflows
- Write, implement and maintain SOPs and process documentation
- Coordinate activity and communication across teams
- Manage vendor and partner relationships
- Support financial coordination and reporting
- Support external HR consultants with processes and documentation
- Keep company policies current
- Support project management across multiple client accounts
- Maintain schedules, track deliverables and enforce quality control
- Coordinate resource allocation across projects
- Prepare client reports, presentations and proposals
- Keep project documentation clear and up to date
- Drive collaboration so projects are delivered well
Hat we are looking for
Must have:
- Bachelor’s Degree in Business Administration, Communications or a related field
- 3–5 years of post-NYSC experience in executive support, operations or project coordination
- Experience in a professional services or agency environment
- Advanced proficiency in Google Workspace, Microsoft Office and project management tools
- Excellent written and verbal communication
- Strong organisation, prioritisation and attention to detail
- Proven ability to juggle multiple priorities
- Sound judgement and discretion with confidential information
- PR or communications industry experience
- Legal background or education
- Project management certification or training
- Previous experience supporting a CEO or executive team
- Familiarity with Zoho Books, Projects or CRM
- Experience in a fast-growing agency or startup
- Be endlessly ambitious and passionate about excellence
- Lead with emotional intelligence and empathy
- Remain a lifelong learner
- Drive experimentation and continuous improvement
- Communicate openly and collaborate effectively
- Build meaningful relationships