Stanley & Akatu HR Partners Africa is your trusted AI-driven online HR consulting firm dedicated to transforming businesses through innovative and strategic human resource solutions.
Stanley & Akatu HR Partners Africa (S&A) is an HR consulting firm helping businesses across Africa build stronger teams and effective people practices. We provide recruitment, talent management, HR advisory, learning and development, and technology-driven HR solutions. By combining practical expertise with AI-powered tools, we help organisations simplify HR processes, improve employee performance, and support sustainable growth.
We are recruiting to fill the position below: Job Title: Executive Assistant & Operations Specialist Location: Lagos Employment Type: Full-time
Job Summary
We are hiring the role of Executive Assistant & Operations Specialist for our client, Carpe Diem Solutions, a PR and communications agency that connects brands with culture.
We combine strategic communications, brand experiences and storytelling to build authentic narratives that move people.
The Role
We’re hiring an Executive Assistant & Operations Specialist to be the operational backbone of a growing agency. You’ll support the CEO directly while owning the systems that keep client work, internal processes and business development running smoothly. You turn leadership priorities into day-to-day execution: anticipating needs, building scalable processes and making sure nothing falls through the cracks.
You’ll get broad exposure across every part of the agency, working alongside a team of culture-driven communications experts.
What you will do Executive Support:
Act as the CEO’s primary point of contact and gatekeeper
Manage the CEO’s calendar, inbox and communications
Prepare briefing packs for meetings and presentations
Draft, edit and send correspondence on the CEO’s behalf
Coordinate logistics for internal and external meetings
Prepare and review contracts and agreements
Track and follow up on business development initiatives
Maintain organised filing and records
Business Operations:
Run day-to-day operations and improve workflows
Write, implement and maintain SOPs and process documentation
Coordinate activity and communication across teams
Manage vendor and partner relationships
Support financial coordination and reporting
Support external HR consultants with processes and documentation
Keep company policies current
Project Coordination:
Support project management across multiple client accounts
Maintain schedules, track deliverables and enforce quality control
Coordinate resource allocation across projects
Prepare client reports, presentations and proposals
Keep project documentation clear and up to date
Drive collaboration so projects are delivered well
Hat we are looking for Must have:
Bachelor’s Degree in Business Administration, Communications or a related field
3–5 years post-NYSC experience in executive support, operations or project coordination
Experience in a professional services or agency environment
Advanced proficiency in Google Workspace, Microsoft Office and project management tools
Excellent written and verbal communication
Strong organisation, prioritisation and attention to detail
Proven ability to juggle multiple priorities
Sound judgement and discretion with confidential information
Nice to have
PR or communications industry experience
Legal background or education
Project management certification or training
Previous experience supporting a CEO or executive team
Familiarity with Zoho Books, Projects or CRM
Experience in a fast-growing agency or startup
Our Values:
Be endlessly ambitious and passionate about excellence
Lead with emotional intelligence and empathy
Remain a lifelong learner
Drive experimentation and continuous improvement
Communicate openly and collaborate effectively
Build meaningful relationships