- The Executive Assistant & Legal Compliance Officer will provide high-level executive support to the Managing Director while overseeing the company's legal compliance, corporate governance, contractual documentation, regulatory obligations and legal risk management.
- The role requires a legally qualified professional with strong knowledge of Nigerian corporate and commercial law, regulatory compliance, contract administration and executive office management.
MANDATORY QUALIFICATION AND EXPERIENCE REQUIREMENTS
Candidates MUST satisfy ALL the following requirements to be considered:
- A Bachelor of Laws (LL.B) degree from a recognized university.
- Must have successfully completed the Nigerian Law School programme and been called to the Nigerian Bar.
- Must possess a minimum of three (3) years of post-call experience as a qualified legal practitioner.
- Must have demonstrable experience in legal compliance, corporate governance, contract review, legal documentation and regulatory matters.
- Must possess strong knowledge of Nigerian corporate, commercial, labour and employment laws.
- Must demonstrate previous experience supporting senior executives, directors or executive management.
- Must possess excellent legal drafting, research, analytical and professional communication skills.
STRICT ELIGIBILITY NOTICE: Applicants who have not studied Law, have not completed Nigerian Law School, have not been called to the Nigerian Bar, or do not possess at least three (3) years of post-call legal experience will NOT be considered for this position. These are non-negotiable requirements. Administrative or executive assistant experience cannot substitute for the mandatory legal qualifications and professional experience.
Executive Assistance and Management Support
- Provide direct executive support to the Managing Director, ensuring effective coordination of the executive office.
- Manage the MD's calendar, appointments, meetings, travel arrangements and official engagements.
- Prepare, review and coordinate executive correspondence, management reports, presentations, briefing notes and confidential documents.
- Attend management meetings, prepare accurate minutes, document resolutions and maintain an action tracker for management directives.
- Follow up with Departmental Leads and relevant stakeholders to ensure timely execution of assigned management actions.
- Coordinate communication between the Managing Director, Departmental Leads, external stakeholders, clients, consultants and regulatory bodies.
- Maintain strict confidentiality in handling executive information, management decisions and sensitive corporate matters.
- Anticipate executive requirements and ensure the MD has the necessary information and documentation ahead of meetings and engagements.
Legal Compliance and Regulatory Management
- Monitor the company's compliance with applicable Nigerian laws, regulations, statutory requirements and regulatory directives.
- Maintain an updated compliance register covering statutory obligations, regulatory filings, permits, licences, renewals and reporting deadlines.
- Monitor changes in Nigerian corporate, commercial, labour and employment laws and advise management on their operational implications.
- Coordinate statutory filings and regulatory documentation with the Corporate Affairs Commission (CAC) and other relevant regulatory institutions.
- Ensure that required corporate records, statutory registers, board documentation and regulatory correspondence are properly maintained.
- Identify potential legal and regulatory exposure and escalate compliance risks to management with appropriate recommendations.
- Develop and maintain compliance checklists, legal registers and internal monitoring procedures.
- Support internal compliance reviews and monitor corrective actions arising from identified non-compliance.
Contract Review and Legal Documentation
- Review, draft and vet commercial agreements, service contracts, consultancy agreements, non-disclosure agreements, memoranda of understanding and other corporate legal instruments.
- Examine contractual terms, obligations, indemnities, liabilities, termination provisions, payment conditions and dispute resolution clauses.
- Identify unfavourable contractual provisions and recommend appropriate amendments to protect the company's interests.
- Maintain a central contract register and monitor contract execution, expiry, renewal and compliance obligations.
- Review letters of engagement, employment-related agreements and other HR documentation from a legal compliance perspective.
- Ensure that contractual documents are properly executed, filed and retained.
- Coordinate with external solicitors and legal consultants where specialist legal representation or advice is required.
Corporate Governance and Risk Management
- Support the implementation of sound corporate governance practices and internal control procedures.
- Prepare and review board papers, resolutions, meeting notices, minutes and corporate governance documentation.
- Ensure that management decisions, corporate records and statutory processes are properly documented.
- Identify legal, contractual and governance risks arising from business operations and recommend mitigation measures.
- Support the development, review and implementation of company policies, procedures and governance frameworks.
- Monitor compliance with approved company policies and escalate material breaches.
- Maintain proper records of legal matters, disputes, claims and regulatory correspondence.
Legal Advisory and Employment Compliance
- Provide legal guidance to management on employment-related matters, disciplinary procedures, employee relations and workplace compliance.
- Review HR policies, employment contracts, staff handbooks and internal procedures to ensure alignment with applicable Nigerian labour and employment legislation.
- Advise on legal implications of employee termination, redundancy, misconduct, grievances and workplace disputes.
- Support the review of disciplinary documentation and ensure procedural fairness and proper documentation.
- Monitor relevant changes in Nigerian employment legislation and communicate their implications to the HR function and management.
- Work closely with Human Resources to strengthen employment compliance and minimise exposure to employment-related disputes.
Stakeholder and External Legal Coordination
- Liaise with external solicitors, regulatory authorities, government institutions, clients and business partners on legal and compliance matters.
- Coordinate the preparation and submission of legal documentation required for regulatory and corporate engagements.
- Maintain professional relationships with external legal advisers and ensure timely follow-up on outstanding legal matters.
- Track pending legal issues, contractual disputes and regulatory correspondence, providing periodic updates to management.
KEY PERFORMANCE INDICATORS (KPIs)
Performance will be assessed against measurable deliverables, including:
- Executive Calendar and Meeting Management: 100% accuracy in scheduling and coordination of approved executive engagements.
- Management Action Tracking: At least 95% of assigned management action items followed up within agreed timelines.
- Compliance Register: 100% maintenance and timely updating of the company's statutory and regulatory compliance register.
- Regulatory Deadlines: 100% timely coordination of statutory filings, renewals and regulatory submissions, subject to management approvals and required third-party inputs.
- Contract Review: All assigned contracts reviewed within agreed turnaround timelines, with material legal risks identified and escalated before execution.
- Contract Management: 100% maintenance of an updated contract register with expiry and renewal monitoring.
- Legal Risk Identification: Timely identification, documentation and escalation of material legal and contractual risks.
- Corporate Governance: 100% timely preparation and proper maintenance of assigned board and corporate governance documentation.
- Employment Compliance: Timely review of assigned HR policies, employment documentation and disciplinary processes for legal compliance.
- Executive Reporting: Submission of accurate and timely executive briefs, meeting minutes and legal compliance updates.
- Strong knowledge of Nigerian corporate and commercial law.
- Sound understanding of Nigerian labour and employment legislation.
- Excellent legal drafting, contract negotiation and document review skills.
- Strong understanding of corporate governance and regulatory compliance.
- Excellent executive office coordination and management support capabilities.
- High-level analytical, research and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organisational, planning and time-management abilities.
- Professional discretion and ability to handle confidential information.
- High integrity, accountability, attention to detail and sound professional judgement.
- Ability to manage competing priorities and deliver under pressure.