We are seeking a highly organised and proactive Executive & Administrative Officer to provide administrative, executive and business support to the organisation.
The role will coordinate daily office activities, support management and the Board, manage correspondence, assist with customer communication and ensure smooth administrative operations.
Key Responsibilities
Manage day-to-day administrative and office activities, including filing, documentation, records and office supplies.
Manage official emails, correspondence and telephone calls, ensuring timely and professional responses.
Coordinate meetings, appointments and business engagements, including preparing meeting documents and taking minutes where required.
Provide administrative support to management and the Board, including following up on assigned action points.
Respond to customer enquiries, make follow-up calls and maintain professional communication with clients and other stakeholders.
Prepare and follow up on quotations, proposals, invoices and other business documents.
Prepare reports, spreadsheets and presentations for management using Microsoft Office.
Liaise with clients, vendors, service providers and internal teams to ensure smooth coordination of activities.
Maintain confidentiality of company and management information.
Perform other administrative and business support duties as assigned by management.
Requirements
Bachelor's Degree / HND in Business Administration, Management, Office Administration or a related field.
2 - 5 years' experience in administration, executive support, office management or a similar role.
Excellent written and verbal communication skills.
Strong organisational, multitasking and follow-up skills.
Professional telephone and customer service skills.
Ability to work independently, manage priorities and meet deadlines.
High level of professionalism, discretion and attention to detail.
Technical Skills:
Strong proficiency in Microsoft Excel, Word and PowerPoint.
Good email, calendar and digital file management skills.
Ability to prepare professional reports, quotations, spreadsheets and presentations.