Department
BRAC Ghana LBG
Upper West Regional Office (Wa)
Reporting to
Regional Manager
1. ORGANISATION RELATIONSHIPS:
Number of persons supervised (including the name of the positions):
Supervision received by: (Name of the position)
Regional Manager
About the AIM Programme
The Mastercard Foundation Accelerating Impact for Young Women (AIM) in Partnership with BRAC is equipping 2 million adolescent girls and young women (AGYW) with age-appropriate entrepreneurship, employability, and life-skills training, as well as the tools to start and scale their own businesses. The nine-year program (2021-2030) applies BRAC’s proven model using microfinance, youth empowerment, agriculture, education and skills development to improve lives and livelihoods. It currently operates in seven African countries: Sierra Leone, Liberia, Uganda, Tanzania, Rwanda, Ghana, and Kenya. Based on the AGYW age, needs, and circumstances, AGYW are placed on one of two pathways in the AIM program: an education pathway or a livelihood pathway.
The Driver will provide driving services, vehicle maintenance, record-keeping (logbook), and supplementary clerical work as needed. The Driver will operate and maintain vehicles used for BRAC International Ghana.
MAIN RESPONSIBILITY
FLEET MANAGEMENT
Operating and maintaining transportation vehicles with a focus on safety and courtesy.
Operating and maintaining transportation vehicles with a focus on safety and courtesy.
Providing other services as requested by supervisor when not engaged in transportation service.
Providing other services as requested by supervisor when not engaged in transportation service.
Ensure that logbooks for all BRAC International Ghana vehicles are accurate and kept up to date.
Ensure that logbooks for all BRAC International Ghana vehicles are accurate and kept up to date.
Ensure that vehicles are serviced and maintained as required and in accordance with policy.
Ensure that vehicles are serviced and maintained as required and in accordance with policy.
Ensure correct loading and unloading of the vehicles considering the maximum load capacity, proper distribution and securing of the load.
Ensure correct loading and unloading of the vehicles considering the maximum load capacity, proper distribution and securing of the load.
Immediately notify supervisor of any technical failure, damage or need for maintenance and note details in vehicle logbook.
Immediately notify supervisor of any technical failure, damage or need for maintenance and note details in vehicle logbook.
Carry out the necessary daily and weekly check-ups as specified in the vehicle policy
Carry out the necessary daily and weekly check-ups as specified in the vehicle policy
Ensure safe parking of the vehicle at all times, particularly at night, during office closure or public holiday and when not in use.
Ensure safe parking of the vehicle at all times, particularly at night, during office closure or public holiday and when not in use.
Verify that the vehicle logbook is complete, first aid kits, and spare tires are always in the vehicle.
Verify that the vehicle logbook is complete, first aid kits, and spare tires are always in the vehicle.
DRIVING RESPONSIBILITIES
Drive at a speed which is adjusted to the road and weather conditions and consideration for the safety of the passengers, other road users, the load and technical state of the vehicle.
Drive at a speed which is adjusted to the road and weather conditions and consideration for the safety of the passengers, other road users, the load and technical state of the vehicle.
Wear seat belt and ensure that the passengers are also always wearing seat belts when the vehicle is in motion.
Wear seat belt and ensure that the passengers are also always wearing seat belts when the vehicle is in motion.
Determine whether or not to attempt to cross a difficult section of the road, to continue after a technical defect has been detected, or to delay the travel
Determine whether or not to attempt to cross a difficult section of the road, to continue after a technical defect has been detected, or to delay the travel
Immediately notify supervisor as well as local authorities, in case of any accident in which you are involved.
Immediately notify supervisor as well as local authorities, in case of any accident in which you are involved.
Transporting officers for meetings and any other official trips.
Transporting officers for meetings and any other official trips.
ADMINISTRATIVE RESPONSIBILITIES
Make sure all necessary documents (i.e.) insurance, registration etc.) are present in the vehicle and are up to date.
Make sure all necessary documents (i.e.) insurance, registration etc.) are present in the vehicle and are up to date.
Ensure necessary travel permits and documents before undertaking a trip.
Ensure necessary travel permits and documents before undertaking a trip.
Correctly record each use of the vehicle in the logbook, including complete date, beginning mileage, ending mileage, travel start location (from) destination and purpose of travel.
Correctly record each use of the vehicle in the logbook, including complete date, beginning mileage, ending mileage, travel start location (from) destination and purpose of travel.
Settle all expenses, per diems and declarations as soon as you return from field travel in line with BRAC Ghana travel policy.
Settle all expenses, per diems and declarations as soon as you return from field travel in line with BRAC Ghana travel policy.
Manage insurance and renewal of vehicle licenses. Perform simple tasks, such as placing phone calls, taking messages, confirming plane reservations, making photocopies, collating, and organizing reports, picking up and delivering mail.
Manage insurance and renewal of vehicle licenses. Perform simple tasks, such as placing phone calls, taking messages, confirming plane reservations, making photocopies, collating, and organizing reports, picking up and delivering mail.
Maintain a neat personal appearance and polite demeanor as prescribed by professional and local standards.
Maintain a neat personal appearance and polite demeanor as prescribed by professional and local standards.
Comply with all organizational policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving thecorresponding acknowledgment statement that the training has been completed.
Comply with all organizational policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the
corresponding acknowledgment statement that the training has been completed.
SAFEGUARDING RESPONSIBILITIES
Ensure the safety of team members from harm, abuse, neglect, harassment, and exploitation to achieve the project goals on safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding to establish a safe working environment.
Ensure the safety of team members from harm, abuse, neglect, harassment, and exploitation to achieve the project goals on safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding to establish a safe working environment.
Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Experience, Knowledge and Skills
Qualifications
At least 5 years of driving experience with at least 2 years as an official driver for a company or and NGO.
At least 5 years of driving experience with at least 2 years as an official driver for a company or and NGO.
Must possess a valid Driver’s License
Must possess a valid Driver’s License
Must have at least one SSCE/WASSCE. Should have the ability to drive a multi-passenger vehicle safely and appropriately.
Must have at least one SSCE/WASSCE. Should have the ability to drive a multi-passenger vehicle safely and appropriately.
Ability to read, understand, and adhere to the rules and regulations of transportation.
Ability to read, understand, and adhere to the rules and regulations of transportation.
Ability to communicate effectively orally and in writing with ability to establish effective professional relationships with visitors, co-workers, and upper-level staff and employees.
Ability to communicate effectively orally and in writing with ability to establish effective professional relationships with visitors, co-workers, and upper-level staff and employees.
Ability to prepare concise and accurate records and reports relating to vehicles, extensive knowledge of the operations and features of assigned vehicles.
Ability to prepare concise and accurate records and reports relating to vehicles, extensive knowledge of the operations and features of assigned vehicles.
Familiar with the terrain in the Upper West Region especially Lawra, Wa, Wa West, Nadowli, Jirapa districts.
Familiar with the terrain in the Upper West Region especially Lawra, Wa, Wa West, Nadowli, Jirapa districts.
Success Factors
The successful candidate will combine exceptional people management skills and experience in managing vehicles and working in a fast-paced environment. S/he will have previous experience in working in an NGO implementing multisectoral youth, education, livelihoods, and social development projects.
The successful candidate will combine exceptional people management skills and experience in managing vehicles and working in a fast-paced environment. S/he will have previous experience in working in an NGO implementing multisectoral youth, education, livelihoods, and social development projects.
S/he will have an outstanding ability to provide solutions to complex challenges.
S/he will have an outstanding ability to provide solutions to complex challenges.
S/he will also have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills.
S/he will also have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills.
S/he should be willing to travel to remote project locations, have a strong initiative to work in communities and vulnerable adolescent boys and girls, young women and men, support coordination with community leaders, and ensure high quality implementation and accountability.
S/he should be willing to travel to remote project locations, have a strong initiative to work in communities and vulnerable adolescent boys and girls, young women and men, support coordination with community leaders, and ensure high quality implementation and accountability.
RELATIONSHIP TO OTHER ROLES
Within the Programme or Department (position names): Regional/ Area Manager, MF team, POs, HR, Accounts & Finance
Within the Programme or Department (position names): Regional/ Area Manager, MF team, POs, HR, Accounts & Finance
Outside the Programme or Department (Programme& position names): Partners, like-minded NGOs, Local government representatives
Outside the Programme or Department (Programme& position names): Partners, like-minded NGOs, Local government representatives
WHO DOES PERFORMANCE REVIEWS FOR THIS ROLE?
Regional Manager
Regional Manager
Qualified and interested applicants should submit their application torecruitment.ghana@brac.net stating the job title and the preferred location in the email subject.
Qualified and interested female candidates in the Upper West Region and Central Regionof Ghana are encouraged to apply and only shortlisted candidates will be contacted.