Deputy Director: Administration Support And Coordination

Requirements:

• Matric plus Diploma in Management/Public Administration or equivalent at NQF level 6 as recognised by SAQA. A minimum of 3 years' experience at management level (ASD) Driver's license

Knowledge and Skills:

• Broad knowledge and understanding of the functional areas covered by the executive authority's portfolio.
• Working knowledge of the political and parliamentary processes in South Africa. Public service regulations (PSR)2016 as amended * Public service act (PSA) * Public Finance Management Act * Labour Relations Act. Presentation * Planning and organizing * Time management * Communication * Computer literate * Financial management * Problem solving skills.

Duties:

• Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority. Compile correspondence, submissions and cabinet memoranda as required. Study, edit and comment on submissions to be submitted to the executive authority for consideration. Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority. Manage logistical support in the office of the executive authority.
• Develop, implement and maintain a filing system for the office of the executive authority. Manage the registry of the office of the executive authority. Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification. Brief the Chief of Staff on matters with regard to the executive authority's portfolio on the agenda of Cabinet/executive council. Liaise with senior managers in the institutions within the executive authority's portfolio. Co-ordinate the activities of the executive authority's office.
• Manage the distribution of memoranda to Cabinet/executive council members. Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees. Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates. General supervision of the employees in the office of the executive authority.
• Quality control of the work delivered by supervisees. Advise supervisees with regard to all aspects of the work. Serve as the formal disciplinary authority with regard to supervisees. Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.