- We are seeking a highly organized and detail-oriented Data Entry/Store Officer to support accurate data entry, inventory documentation, stock control, and day-to-day store operations.
- The successful candidate will be responsible for maintaining accurate inventory and transaction records, updating the ERP system, monitoring stock movements, and ensuring that all store-related documentation is properly captured and maintained.
Key Responsibilities
Data Entry & Record Management:
- Accurately enter and update inventory, stock movement, receipts, issues, transfers, and other store-related transactions into the ERP system.
- Maintain accurate and up-to-date electronic and physical records of inventory transactions.
- Verify data and documentation to ensure accuracy, completeness, and consistency.
- Identify and report discrepancies or errors in inventory records.
- Prepare and maintain daily, weekly, and monthly store and inventory reports.
- File and retrieve store documents, including Goods Received Notes (GRNs), Material Requisition Forms, Store Issue Vouchers, delivery notes, and other relevant documents.
Inventory & Stock Control:
- Maintain accurate records of stock levels, material usage, and product movements.
- Conduct regular stock counts and reconcile physical stock with ERP records.
- Monitor stock levels and promptly report shortages, excesses, damages, and discrepancies.
- Ensure all received and issued materials are properly documented and recorded.
- Support inventory audits and stock reconciliation exercises.
- Assist in the receipt, identification, storage, and issuance of raw materials, consumables, tools, and finished products.
- Ensure materials are properly arranged, labeled, and stored for easy identification and retrieval.
- Ensure appropriate inventory rotation methods, including FIFO and LIFO where applicable.
- Assist in loading and offloading activities while ensuring proper documentation.
- Ensure timely and accurate posting of store transactions into the ERP system.
- Generate stock movement, inventory status, material usage, and other required reports.
- Cross-check physical stock records against system-generated reports.
- Support the preparation of management reports relating to inventory and store activities.
- Ensure proper documentation and authorization of all store transactions.
- Maintain a clean, organized, and secure store environment.
- Comply with company policies, inventory procedures, and HSE requirements.
- Ensure proper handling and storage of materials to prevent damage or loss.
Coordination & Communication:
- Work closely with Production, Procurement, Logistics, Finance, and other relevant departments.
- Communicate stock discrepancies, shortages, and other inventory issues promptly.
- Assist in ensuring timely availability of materials required for production and other operations.
Qualifications & Experience
- Bachelor's Degree or HND in Management, Social Sciences, Accounting, Business Administration, Computer Science, Statistics, Supply Chain Management, or a related field.
- 3 - 5 years of relevant experience in data entry, inventory management, store operations, warehouse administration, or a related role, preferably in a manufacturing or industrial environment.
- Proven experience using ERP software for data entry and inventory management.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Experience with SAP, Microsoft Dynamics, Odoo, Oracle ERP, or similar systems is an advantage.
- Professional certification in Data Management, Inventory Management, Warehouse Operations, or related fields is an added advantage.
- Applicants must be between 25 and 35 years of age.
- Excellent data entry and record-keeping skills.
- Strong proficiency in Microsoft Excel.
- Ability to work with ERP and inventory management systems.
- Good knowledge of inventory control and stock reconciliation.
- Strong numerical and analytical skills.
- High typing accuracy and attention to detail.
- Applicants must reside in Arepo, Ogun State, or within a reasonable commuting distance from Arepo.